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Author: Kelly GalfandCloset Family Home Organizing Productivity Time Management Tips

Shining a Light on Labels

As an organizer, I always follow my client’s lead and only suggest we work on areas THEY identify. Every once in a while, though, I notice an irritating situation that could easily be solved with a label. 

This scenario came up a month ago while working in someone’s dressing area: her space has a number of zones with specific task lighting tied to a central panel. 

As we were leaving the space, she went to turn off her make-up area light. Not knowing which switch controlled which light, she ended up flicking every switch, one by one, until she found the ONE she needed. Her heavy sigh told me this issue is chronic.

So we fixed her problem — right then and there.

Now, if you know the story of the cobbler whose kids went barefoot, you will understand that just because I see “problem areas” in other people’s homes all day, this does not guarantee that I am a ruthless problem-solver in my own home. 

Spoiler alert: not every shelf, bin or basket in my home is labeled!

Truth is, not every shelf, basket or bin NEEDS to be labeled. If it is obvious what it is and if no one is having an issue finding what they need, then there is no problem. But confusion breeds stress. 

That same day, I went home and noticed myself doing the same thing to two of our three kitchen switches. That’s when I decided to do for myself what I do for others! So I labeled our switchplate. It’s been a game changer. The only thing I had to tweak was what I called them; my daughter did not think “door” made sense so we revised the label and now everyone is happy.

Our kitchen is the hub of our home, but now that the weather is warmer, we are spending a lot more time on our front porch. 

Fast forward to the other day, when my husband texted me to make sure I turned off the front pathway lights. Our guests had stayed late the night before, and he didn’t want to waste electricity. In the daylight, I could not see if the lights were on or off… Couple that confusion with another multi-switch panel, and my stress level was rising. Without a partner to check the outdoor fixture’s bulb, it was more exercise than I expected so early in the morning. I figured it out on my own, turned the pathway lights off and did what any organized person would do: I labeled each switch. 

This time, my family approved of every label AND my daughter commented the next morning how helpful it was to know which switch controlled which hallway light. She had stayed up later than all — not unusual for teenagers — and knowing that we sleep with our door open at night to give our dog freedom, she didn’t want to wake us with a bright light at the top of the stairs.

My labels helped protect my investment of time, saved our daughter from waking us, and granted me an uninterrupted night’s sleep!

Think of where a label or two could help your household function a little better or brighter, or maybe even ensure a better night’s sleep for you.

Banish household confusion with a label or two; it’s illuminating!

Author: Geri Chark FrankelDigital Apps Document Management Electronic Organizing Home Office Lists Organizing Productivity Project Management Receipts Tips

Quick and Easy Ways to Let Tech Help You

Photo by Oleg Magni on Unsplash

First, let me confess:  I am NOT what you might call an “Early Adopter” when it comes to technology. 

I need to know that an app/program has been around a long time, is secure and is fast and easy to learn and use.

Here are 5 tech tools that meet those requirements. Use them daily to free up mental clutter, to run on time with appointments and projects, and to help you access information quickly.

  1. Alarms on your smartphone: In the morning, as you review your plan/to do list for the day, set an alarm to ring at the point you need to gather yourself in order to leave on time NOT for an appointment time itself. You can add an additional alarm for when you need to be heading out your door.
  2. Calendar app on your smartphone: As you enter an appointment, meeting, occasion, etc., in your calendar, remember to use both alert options as reminders and set them at appropriate intervals.  For example, if the event is a party or birthday, you may want to set the first alert a week before, to allow yourself time to purchase a card and/or gift. The second alert can be for the morning of the event. 
  3. Evernote: Use it to do a brain dump of your things to do; record receipt; store your vital documents, medications list and other medical records, prepare for tax time, file client/business information, tame recipes, organize your clippings from magazines, and journal.  The possibilities are endless. You can keep photos, video, and audio files in it. This program synchs beautifully across your devices so you have this information at your fingertips.
  4. CamScanner (or Scannable): Snap photos of documents, receipts, clippings and other paperwork/labels et. al.  that you can then save as PDF files. You can send these directly into Google Docs, Dropbox, Evernote, a text message and/or an email etc. 
  5. Contacts:  The minute you get a new person’s details, take a moment and set up a contact!  Add key descriptions to help you locate that newbie at a later date. For example, if a friend tells you about the BEST landscaper in the area, after you enter the person’s name and company,  and mobile number and email address, add “Landscaper Recommended by (friend’s name) in the area where you recorded the company’s name. That way you will still be able to get that information should you forget the company’s actual name.  Use Contacts to enter usernames and passwords for accounts. (NOTE: make sure you have a 6-digit lock on your phone, as 4-digit locks are not secure enough.)

You will enjoy the benefits of a calmer daily routine and the ability to access information speedily if you take a little effort to use one or more of these tech tools!

Author: Annette ReymanHome Staging Lists Move Management Organizing Productivity Project Management Time Management Time Management Uncategorized

Creating A Timeline to Manage Your Move

Part of being organized is organizing your time and schedule.

That can look like many things: maintaining a written planner, using and sharing an online calendar, time blocking, scheduling appointments as well as daily tasks, or creating a timeline for big events. And, while creating a timeline is a great way to keep track of any project or event that you are planning, it is a most valuable asset in managing a move. 

Why is a timeline so vital to the relocation process?

Moving is uncomfortable and inconvenient at best, and downright exasperating and stressful at its worst. This is due to the infrequency and unpredictability of the process.

This isn’t an undertaking the average person practices over and over again throughout the year. We don’t move to a new home every week! Therefore, we don’t get the opportunity to hone and streamline each step of the process. And, even if we do sharpen our skills, there are some factors that just cannot be foreseen. Housing deals fall through, moving trucks get delayed, people in our lives have emergencies that need to be handled. Making a timeline cannot change these unexpected delays but it can put us in control of how to manage them and that’s what being organized is all about – being prepared.

Whether you are moving next year or this summer, it is never too late to create a timeline for your move.

Here are three simple steps to get you started:

  1. Make a List. Write down everything you can think of that you will need to get done before moving day. For example: 
    • Interview and hire professionals for assistance: a realtor, organizer, stager, movers, pack/unpack team (do this early – moving seasons get hectic and you won’t have many choices if you wait for the last minute)
    • Declutter and stage the house 
    • Pack  (if you plan on doing this yourself)
    • Give notice to landscapers, schools, clubs, jobs
    • Change address with the Post Office
    • Notify utility companies
    • Plan for travel (don’t forget your pets!)
    • Plan for child and pet care
    • Take a day or two to keep adding tasks to your list as you think of them.
  2. Pull out a Calendar. You may want to have a calendar or planner devoted just to this. If you use a digital calendar, make your moving agenda a separate color so that it stands out. Check it weekly, and daily as your move date gets closer.
    • Begin by filling in all fixed dates. Fill in your timeline with things that are certain. Do you have to close on your new or current house by a specific deadline? Are you starting a new job on a specific date?
    • Add in the rest. Once your fixed dates are filled in, go to your list (see step 1) and add in ALL the items. If you have more time, you can simply assign them to a certain week on your timeline. If you’re on a time-crunch, be more date-specific so that you can insure that nothing slips through the cracks.
    • Details. Add details such as contact names, phone numbers and email addresses to your timeline. Include contacts for schools, movers, realtors, stagers and organizers. Adding these details to your timeline will help by keeping all your essential move details in one convenient location.
  3. Overestimate. If you haven’t moved in a while, estimate the amount of time you will need to pack and double it. This is a time-consuming process.
    • If you are packing yourself make sure you order your supplies at least one week in advance of starting.
    • Allow several weeks for packing.
    • Packing paper is something that you can overestimate with as well. It is frustrating to keep running out for more supplies once you’ve hit your packing groove.

A moving timeline may seem like extra work for your move right now, but the small bit of time taken to set up this management tool will support you throughout the process and keep you in the driver’s seat.



Author: Darla PompilioGeneral Organizing Productivity Time Management Time Management

Creating Mental Clarity in Your Business & Personal Life

Mental clarity begins with having the space, time and freedom to focus on what’s important to you.

Let’s start with what happens when you have a lack of organized space. Disorganization creates a feeling of being crowded and out of control of your things, which leads to lack of mental clarity.

Organizing tips to help free your mind.

Let’s take a personal poll:

1) Do you spend too much time looking for your stuff?
2) Do you feel like you are always in a rush?
3) Do you feel like your space does not support what you want to accomplish?

If any of the these sound familiar, then imagine your work space right now. Perhaps it is your desk or another place where you do most of your mental work, you know, the stuff that you need to get done every day. Take a moment and imagine you sitting down, about to get to work on a big project.

How do you feel about this space?

Do you feel like it is inviting you in and you are excited to get your work done or are you repelled by what it looks like? A space that repels, doesn’t support you to do your best work. A space that is inviting creates calm and clarity and allows you to be productive.

Creating an inviting, supportive space is different for each person. Yet, it comes down to the same thing for everyone. Choose to surround yourself with only things that you need and you love. That’s hard to do, because we all get attached to our stuff, however; when you create more space by having less stuff, you will feel more focused and in control.

Our second area to consider is Time.

While there is no end to the amount of information about how to manage time, I would strongly argue that it’s not about managing time, it’s about managing tasks. The difficulty comes from having too many tasks. Our plates are full with things to do all the time and this leads to brain fog, overwhelm and that feeling of being out of control.

Have you had one of those crazy busy days; where you’re running around doing a hundred different tasks and spending half that time attempting to do more than one task at a time? This is how we fall into the fallacy of multi-tasking. By the end of the day, you end up feeling exhausted and wondering what you did all day.

The solution is to create a system. And if you are rolling your eyes or shaking you head because you tried a system and it did not work, try again. Systems are NOT a one-size fits all solution. You often have to try different ones and one of the keys is to know what does and does not work for you. You need a system customized for you according to how you think, live and work.

Which brings us to Freedom.

Ah, Freedom- even the word sounds nice. When you have too much stuff surrounding you or you have too much to think about, freedom is the last thing you have. Instead you experience confusion, chaos and a lack of control. None of us wants that in our lives. This is the opposite of freedom and definitely does not give us mental clarity.

– – – – – – – – – – – – –

Mental clarity comes from creating a physical space that allows you to feel supported because you have surrounded yourself with stuff that you need and that brings you joy. Clarity comes from having a system to organize your tasks so you feel in control of how you spend your time. The knowledge that you are in control of your space and time creates FREEDOM. And at the end of the day, each of us wants the clarity and freedom to create the life and business that we truly want.

Author: Bobbie BurkhartChallenging Disorganization Clutter Goal Setting healthy living Holistic Home Organizing Organizing Products Productivity Storage Time Management Tips

Intentions and Habits

Simplify in word collage

 

My birthday is Ground Hog’s Eve (Feb 1st). That means I get a do-over for whatever New Year’s Resolutions I haven’t followed through with. I get to make new resolutions for what I want to change before my next birthday. But this year I decided not to make resolutions. I decided to set intentions instead.
Resolutions too often include words like “don’t, won’t or never.” Intentions are focused on the future and can be stated in the present tense every day. After my morning meditation, I frequently set an intention to be grounded and focused throughout my day.

Intentions can become habits. A habit is defined as “an addictive behavior that is hard to give up” but an addiction does not need to be viewed negatively. For example, I am addicted to my grandchildren. The more time I spend with them the more time I want to spend with them.

What would happen if I became addicted to new habits? To become addicted, the first thing I need to do is to explore how I will benefit from my new habit. In sales, we are taught that when we convey the benefit first, ask key questions that lead our prospect to reply “yes” or to nod their head affirmatively, the close will take care of itself.
In December I set an intention to allow more time to get places and not squeeze one more thing in before getting out the door. Then I decided I couldn’t wait until January to put this into action because rushing to get out the door was stressing me out and negatively affecting everyone around me.

It isn’t an intention anymore; it’s a new habit. The benefit of allowing myself more time to get places and get out the door on time is that I don’t feel stressed about forgetting something important or anxious about being late. I am more grounded and focused throughout my day.

Habits create different types of energy. Good habits create positive energy that flows. “Bad” habits create problems like clutter and disorganization; a stagnation of energy, productivity and efficiency.

As a Home Organizer I look for the cause of the clutter and chaos in a space and often I see it is because of “bad” habits like not processing junk mail or not breaking down cardboard boxes when they are empty. When I am finished with a client, I make recommendations to help them to create new habits that will keep the clutter from re-accumulating and will maintain the serenity that organization has created.
One of the biggest challenges in life is to walk your walk and talk your talk. I intend to do that starting now and not wait until New Year’s Eve or Ground Hog’s Eve.

Author: Naomi CookOrganizing Productivity

Prime Time Organizing

Prime Time Organizing

I know that the last thing that you want to think of upon coming home in the evening from work is organizing, but what if there was a way to make it quick…and fun!  Would you do it then?

After an organizing session, I often assign “homework” to my clients, not something you’ll be slaving over, but rather simple tasks that you can do while watching TV at night or during commercial breaks.  Unless you DVR your shows to skip the commercials like many of us do!  Who has the time, right?

Organizing tips from a NAPO-GPC professional organizer.Working on just a small area can make a big impact and make you feel a sense of accomplishment, while watching your favorite shows…and you don’t even need to leave the comfort of your sofa!  So, drop that mindless snack you’re eating and let’s start!

“How do you I do that?”, you might ask.  Start with a big basket.  A laundry basket will do nicely, and 2 paper or plastic shopping bags, one for trash and one for recycling.

Next, pick the first area.  Say, your kitchen junk drawer(s).  Scoop everything into the basket and while you’re there, give the drawer a quick wipe down to get rid of crumbs and dust.  By the time you are ready to put things back, it will be dry.

Bring the basket over to the sofa. Ruthlessly dig through, picking out the easiest items first like dried out pens and snapped rubber bands and pitch them in the trash bag. Put expired coupons and those scraps of paper with phone numbers and no name into the recycling bag.  Yes, we all have those!

Now, it would be nice to have some organizers for the drawers right?  But who wants to go to a store and buy one, when they want some instant gratification, am I right?!  Think of what you have in the house, that you could fashion into some.  Do you have boxes for checks?  They work great as a pen and pencil organizer, and for storing sticky note pads.  Do you have cardboard jewelry boxes?  Use them for paper clips and rubber bands.  Or you could cut off the bottom of a cereal box or a tissue box and cover it with any tape you have around, like decorative washi tape or blue painters tape for bigger items like coins and spare keys.

What are some other areas to work on?

Kitchen – check for expired pantry items like cereals, cookies and crackers.  Donate unopened non-perishable items that you don’t care for to a local food bank.

Bathroom – check for expired medications and ointments.  Contact your local township or police department for disposal arrangements.

Linen Closet – pull out holy sheets and threadbare towels.  You may hate them, but animals at local shelters will love them!

Mail, Magazines and Catalogs – consider ending subscriptions to magazines you haven’t read and remove yourself from junk mail and catalog lists by using free sites like
www.catalogchoice.org.

So, how did you do?  Did you find anything crazy and unexpected in your junk drawer(s)?  Reply to this blog and let me know!