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Author: Kelly GalfandCloset Family Home Organizing Productivity Time Management Tips

Shining a Light on Labels

As an organizer, I always follow my client’s lead and only suggest we work on areas THEY identify. Every once in a while, though, I notice an irritating situation that could easily be solved with a label. 

This scenario came up a month ago while working in someone’s dressing area: her space has a number of zones with specific task lighting tied to a central panel. 

As we were leaving the space, she went to turn off her make-up area light. Not knowing which switch controlled which light, she ended up flicking every switch, one by one, until she found the ONE she needed. Her heavy sigh told me this issue is chronic.

So we fixed her problem — right then and there.

Now, if you know the story of the cobbler whose kids went barefoot, you will understand that just because I see “problem areas” in other people’s homes all day, this does not guarantee that I am a ruthless problem-solver in my own home. 

Spoiler alert: not every shelf, bin or basket in my home is labeled!

Truth is, not every shelf, basket or bin NEEDS to be labeled. If it is obvious what it is and if no one is having an issue finding what they need, then there is no problem. But confusion breeds stress. 

That same day, I went home and noticed myself doing the same thing to two of our three kitchen switches. That’s when I decided to do for myself what I do for others! So I labeled our switchplate. It’s been a game changer. The only thing I had to tweak was what I called them; my daughter did not think “door” made sense so we revised the label and now everyone is happy.

Our kitchen is the hub of our home, but now that the weather is warmer, we are spending a lot more time on our front porch. 

Fast forward to the other day, when my husband texted me to make sure I turned off the front pathway lights. Our guests had stayed late the night before, and he didn’t want to waste electricity. In the daylight, I could not see if the lights were on or off… Couple that confusion with another multi-switch panel, and my stress level was rising. Without a partner to check the outdoor fixture’s bulb, it was more exercise than I expected so early in the morning. I figured it out on my own, turned the pathway lights off and did what any organized person would do: I labeled each switch. 

This time, my family approved of every label AND my daughter commented the next morning how helpful it was to know which switch controlled which hallway light. She had stayed up later than all — not unusual for teenagers — and knowing that we sleep with our door open at night to give our dog freedom, she didn’t want to wake us with a bright light at the top of the stairs.

My labels helped protect my investment of time, saved our daughter from waking us, and granted me an uninterrupted night’s sleep!

Think of where a label or two could help your household function a little better or brighter, or maybe even ensure a better night’s sleep for you.

Banish household confusion with a label or two; it’s illuminating!

Author: Geri Chark FrankelDigital Apps Document Management Electronic Organizing Home Office Lists Organizing Productivity Project Management Receipts Tips

Quick and Easy Ways to Let Tech Help You

Photo by Oleg Magni on Unsplash

First, let me confess:  I am NOT what you might call an “Early Adopter” when it comes to technology. 

I need to know that an app/program has been around a long time, is secure and is fast and easy to learn and use.

Here are 5 tech tools that meet those requirements. Use them daily to free up mental clutter, to run on time with appointments and projects, and to help you access information quickly.

  1. Alarms on your smartphone: In the morning, as you review your plan/to do list for the day, set an alarm to ring at the point you need to gather yourself in order to leave on time NOT for an appointment time itself. You can add an additional alarm for when you need to be heading out your door.
  2. Calendar app on your smartphone: As you enter an appointment, meeting, occasion, etc., in your calendar, remember to use both alert options as reminders and set them at appropriate intervals.  For example, if the event is a party or birthday, you may want to set the first alert a week before, to allow yourself time to purchase a card and/or gift. The second alert can be for the morning of the event. 
  3. Evernote: Use it to do a brain dump of your things to do; record receipt; store your vital documents, medications list and other medical records, prepare for tax time, file client/business information, tame recipes, organize your clippings from magazines, and journal.  The possibilities are endless. You can keep photos, video, and audio files in it. This program synchs beautifully across your devices so you have this information at your fingertips.
  4. CamScanner (or Scannable): Snap photos of documents, receipts, clippings and other paperwork/labels et. al.  that you can then save as PDF files. You can send these directly into Google Docs, Dropbox, Evernote, a text message and/or an email etc. 
  5. Contacts:  The minute you get a new person’s details, take a moment and set up a contact!  Add key descriptions to help you locate that newbie at a later date. For example, if a friend tells you about the BEST landscaper in the area, after you enter the person’s name and company,  and mobile number and email address, add “Landscaper Recommended by (friend’s name) in the area where you recorded the company’s name. That way you will still be able to get that information should you forget the company’s actual name.  Use Contacts to enter usernames and passwords for accounts. (NOTE: make sure you have a 6-digit lock on your phone, as 4-digit locks are not secure enough.)

You will enjoy the benefits of a calmer daily routine and the ability to access information speedily if you take a little effort to use one or more of these tech tools!

Author: Annette ReymanHome Staging Lists Move Management Organizing Productivity Project Management Time Management Time Management Uncategorized

Creating A Timeline to Manage Your Move

Part of being organized is organizing your time and schedule.

That can look like many things: maintaining a written planner, using and sharing an online calendar, time blocking, scheduling appointments as well as daily tasks, or creating a timeline for big events. And, while creating a timeline is a great way to keep track of any project or event that you are planning, it is a most valuable asset in managing a move. 

Why is a timeline so vital to the relocation process?

Moving is uncomfortable and inconvenient at best, and downright exasperating and stressful at its worst. This is due to the infrequency and unpredictability of the process.

This isn’t an undertaking the average person practices over and over again throughout the year. We don’t move to a new home every week! Therefore, we don’t get the opportunity to hone and streamline each step of the process. And, even if we do sharpen our skills, there are some factors that just cannot be foreseen. Housing deals fall through, moving trucks get delayed, people in our lives have emergencies that need to be handled. Making a timeline cannot change these unexpected delays but it can put us in control of how to manage them and that’s what being organized is all about – being prepared.

Whether you are moving next year or this summer, it is never too late to create a timeline for your move.

Here are three simple steps to get you started:

  1. Make a List. Write down everything you can think of that you will need to get done before moving day. For example: 
    • Interview and hire professionals for assistance: a realtor, organizer, stager, movers, pack/unpack team (do this early – moving seasons get hectic and you won’t have many choices if you wait for the last minute)
    • Declutter and stage the house 
    • Pack  (if you plan on doing this yourself)
    • Give notice to landscapers, schools, clubs, jobs
    • Change address with the Post Office
    • Notify utility companies
    • Plan for travel (don’t forget your pets!)
    • Plan for child and pet care
    • Take a day or two to keep adding tasks to your list as you think of them.
  2. Pull out a Calendar. You may want to have a calendar or planner devoted just to this. If you use a digital calendar, make your moving agenda a separate color so that it stands out. Check it weekly, and daily as your move date gets closer.
    • Begin by filling in all fixed dates. Fill in your timeline with things that are certain. Do you have to close on your new or current house by a specific deadline? Are you starting a new job on a specific date?
    • Add in the rest. Once your fixed dates are filled in, go to your list (see step 1) and add in ALL the items. If you have more time, you can simply assign them to a certain week on your timeline. If you’re on a time-crunch, be more date-specific so that you can insure that nothing slips through the cracks.
    • Details. Add details such as contact names, phone numbers and email addresses to your timeline. Include contacts for schools, movers, realtors, stagers and organizers. Adding these details to your timeline will help by keeping all your essential move details in one convenient location.
  3. Overestimate. If you haven’t moved in a while, estimate the amount of time you will need to pack and double it. This is a time-consuming process.
    • If you are packing yourself make sure you order your supplies at least one week in advance of starting.
    • Allow several weeks for packing.
    • Packing paper is something that you can overestimate with as well. It is frustrating to keep running out for more supplies once you’ve hit your packing groove.

A moving timeline may seem like extra work for your move right now, but the small bit of time taken to set up this management tool will support you throughout the process and keep you in the driver’s seat.



Author: Darla PompilioGeneral Organizing Productivity Time Management Time Management

Creating Mental Clarity in Your Business & Personal Life

Mental clarity begins with having the space, time and freedom to focus on what’s important to you.

Let’s start with what happens when you have a lack of organized space. Disorganization creates a feeling of being crowded and out of control of your things, which leads to lack of mental clarity.

Organizing tips to help free your mind.

Let’s take a personal poll:

1) Do you spend too much time looking for your stuff?
2) Do you feel like you are always in a rush?
3) Do you feel like your space does not support what you want to accomplish?

If any of the these sound familiar, then imagine your work space right now. Perhaps it is your desk or another place where you do most of your mental work, you know, the stuff that you need to get done every day. Take a moment and imagine you sitting down, about to get to work on a big project.

How do you feel about this space?

Do you feel like it is inviting you in and you are excited to get your work done or are you repelled by what it looks like? A space that repels, doesn’t support you to do your best work. A space that is inviting creates calm and clarity and allows you to be productive.

Creating an inviting, supportive space is different for each person. Yet, it comes down to the same thing for everyone. Choose to surround yourself with only things that you need and you love. That’s hard to do, because we all get attached to our stuff, however; when you create more space by having less stuff, you will feel more focused and in control.

Our second area to consider is Time.

While there is no end to the amount of information about how to manage time, I would strongly argue that it’s not about managing time, it’s about managing tasks. The difficulty comes from having too many tasks. Our plates are full with things to do all the time and this leads to brain fog, overwhelm and that feeling of being out of control.

Have you had one of those crazy busy days; where you’re running around doing a hundred different tasks and spending half that time attempting to do more than one task at a time? This is how we fall into the fallacy of multi-tasking. By the end of the day, you end up feeling exhausted and wondering what you did all day.

The solution is to create a system. And if you are rolling your eyes or shaking you head because you tried a system and it did not work, try again. Systems are NOT a one-size fits all solution. You often have to try different ones and one of the keys is to know what does and does not work for you. You need a system customized for you according to how you think, live and work.

Which brings us to Freedom.

Ah, Freedom- even the word sounds nice. When you have too much stuff surrounding you or you have too much to think about, freedom is the last thing you have. Instead you experience confusion, chaos and a lack of control. None of us wants that in our lives. This is the opposite of freedom and definitely does not give us mental clarity.

– – – – – – – – – – – – –

Mental clarity comes from creating a physical space that allows you to feel supported because you have surrounded yourself with stuff that you need and that brings you joy. Clarity comes from having a system to organize your tasks so you feel in control of how you spend your time. The knowledge that you are in control of your space and time creates FREEDOM. And at the end of the day, each of us wants the clarity and freedom to create the life and business that we truly want.

Author: Cindy EddyFamily General healthy living Holistic Home Organizing Project Management Time Management Tips

Helping our Kids

 

I am a parent of two older teens, one in the first year of college and one in the later years of high school. As an organizer, my kids grew up with structure and routine, in hopes of them learning to be organized as adults. Our home was organized, our mornings ran fairly smoothly, and homework was completed without any issues. There were a few sticky points, such as screen time and bed time, but for the most part, our daily lives ran smoothly overall.

Now that they are older, the organizer mom in me still wants to help them be the most efficient they can be. But the cognitive side of my brain knows that now is the time to let go, and let them make their own decisions. I should only help them when they ask me for it. However, it is very difficult for me to sit back and watch them make mistakes such as scheduling two events for the same time, or running late for something. But I know the only way they will learn is by my stepping back and giving them the control to manage their own time, schedules, and things. They will make mistakes, and learn from them.

As hard as this is for me to let things go, I am getting better at it. I still sometimes find myself jumping in when I shouldn’t, and they both let me know when I am intervening where I shouldn’t be. I just take note of this, and try to not make that mistake again in the future.

I am sure I am not alone, being a parent during this transitional time. I wish all of you the inner strength and patience to step back, and let your teens develop into the wonderful young adults we all want them to be!

Author: Anna SicalidesClutter Donating Holidays Home Office Organizing Productivity Project Management Storage Time Management Time Management Tips

Post Holiday Thoughts

In between holidays, most of us aren’t working…a great use of some of that free time is to get a little organizational housekeeping out of the way. Here are some great, easy steps you can do to start 2019 off on the right foot!

December 31 is the deadline for getting all of your donations together, whether it be financial or stuff. With the new tax laws in place, try tracking donations using It’s Deductible to easily track what has been donated. If it is stuff you want to donate don’t wait until the 31st. I have seen donation centers unable to accept items toward the very end of the year.

Do you look at your holiday cards every season and have no idea who you need to send them to?

This is the time to update your 2019 Holiday Card List! Document who you sent cards to and who you received them from. Keep a record so that you can just pull out your list next year and start addressing. You can do that on a spreadsheet or if you really want to be ahead of the game, you can make a document for your labels so that all you have to do next year is “edit” and ‘print”, easy peasy.

Do you find old gift cards all over your house? Gather your gift cards together in one place so that you can easily find them. If you have a lot, put them in an envelope and label it with the cards you have.  This will help save you from letting them expire. Use them before the restaurants that you have them for go out of business (this happened to me this year). I made a reservation and the next day they closed, annoying.

Put your Christmas decorations away properly.

Give away any decorations that you haven’t used in a while. Decorating time will be more pleasant next year if you are only dealing with pieces you really love.
Store the things you love in nice containers that reflect their value to you, There are great containers for wrapping paper, ribbons, wreaths, ornaments, dishware, glassware. Check out The Container Store, Amazon and Frontgate for a wide selection, but don’t wait too long they sell out.

Paper Clear Out
One thing my clients do (actually I do it for them) is to pull all of this year’s bills, receipts and other documents out of their files, we separate the tax documents for the accountant and the most of others get tossed/shredded/filed. The result: clean files ready for the New year to begin and all your papers are gathered for your accountant…yes!

Thoughts for the New Year
Take some time for yourself to review this year’s events (use the photos on your phone to quickly do this).
What was great about this year?
What would have made it a better year?
How can you make the New Year better?

And finally….For ribbons, bow, cards and other miscellaneous items try the Organize It All Christmas.
For your special ornaments try Snapware Snap ‘N Stack Square Layer Seasonal Ornament Storage Container
For your LED lights these are great and they stack very well Christmas Light Storage Wheels with Bag
For your Christmas china and wine glasses we suggest Household Essentials Dinner Plate Holiday Storage Chest
Wine Glasses
Saucers
Dessert Plates and Small Bowls