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Author: Kelly GalfandEmergencies Family General Goal Setting healthy living Home Organizing Procrastination Productivity Project Management Time Management Tips

Stressed Spelled Backwards is Desserts!

While sheltering-in-place we’ve been spending a lot more time baking. And wouldn’t you know: Stressed Spelled Backwards is: Desserts!

Kelly can’t take credit for figuring out…read more here!

I saw that catchy phrase after delivering my 5th batch of muffins in April. To avoid gaining the dreaded Covid-15 (think Freshman-15) I delivered Tupperwares to my neighbor, who appreciates my zero-sugar recipes.

With my last delivery of cranberry-sweetened pumpkin millet muffins, I wrote “sorry for dumping my stress-baked goodies on your doorstep.” She texted back “TY” with a link to  “Stress-baking is a real thing!”

My 3 favorite therapeutic benefits to baking:

  • On the surface, baking’s sweet “aroma-therapy” is a lift to the senses.
  • It’s a form of mindfulness forcing us to stay in the moment and be present.
  • Baking offers proof of progress; it lets us see a project through from beginning to end.

This “proof of progress” is where I want to focus. 

I don’t know about you, but I am:
•  losing a sense of what day it is
•  not as productive as I was before Covid-19
•  feeling less accomplished despite feeling almost as busy

So I reflected on the tools I used before Covid-19:

  1. Planning out my day the night before factoring in daily exercise
  2. Setting timers before ANY screen tasks and computer-related work
  3. Setting self-imposed deadlines
  4. Rewarding myself for meeting those deadlines 
  5. Taking breaks to free my mind and open myself up to creativity

Here’s why I’m returning to these habits:

  • Planning always makes me more efficient. When I predict how long something will take—I challenge myself to get it done before the time is up. 
  • Timers build in accountability for being “on” and give permission to be “off.”
  • Set self-imposed (and realistic!) deadlines: they offer us an amazing boost to our sense of self and inner confidence. They also give us a healthy look to the future and make us more aware of time.
  • Earned rewards are the essential “pat on the back” that we can gift ourselves. While all rewards should not be caloric, a little baking—no stress involved—can pay off.
  • Breaks are essential to productivity, healthy living, and…when else can we bake?
Author: Janet BernsteinEmergencies Family General Goal Setting healthy living Home Organizing Procrastination Productivity Project Management

How to Stay Emotionally Healthy During Quarantine

First and foremost, our thoughts and prayers are with those who have contracted this virus. We wish you a speedy recovery. For the rest of us, we face several weeks of home confinement. I don’t know about you but when I stay home for longer than one day, I tend to become lethargic and unmotivated. This time I’m determined not to let that happen. Here’s my plan of action:

  1. Make a list. Create a list of all the projects you can do at home. Tasks you’ve wanted to tackle but previously never had the time to accomplish. (Mine includes de-cluttering my home office and organizing my digital files.)
  2. Make a second list of all the fun activities you’ve always wanted to do but for which you’ve never had the time. (My list here is significantly longer and includes several books I want to read, working on a jigsaw puzzle with my college-rebound daughter, and catching up on several TV shows.)
  3. Schedule Your Tasks. Just like you would schedule a meeting or an appointment, start scheduling these tasks on your calendar.  Make sure there’s a mix of both tasks. The items you’d rather not do (those you’ve been putting off) and the fun activities. I intend to use the fun activities as a reward for when I’ve accomplished a task from my first list. Also, don’t bite off more than you can chew. Start with a just a couple of small dreaded tasks, then reward yourself.  The satisfaction of accomplishing tasks plus giving yourself a reward can be highly motivating!
  4. Use the same strategy for your kids.  If you have kids at home, sit down together and draft a similar list including fun and obligatory activities.
  5. Create a new “At Home Timetable.” We all function better when we have a routine. Now that our regular lives have been disrupted it’s up to us to create new, temporary routines in order to preserve our and our family’s emotional well-being. Consider purchasing a large whiteboard. Draw up a weekly calendar then write in each family member’s tasks, chores and schoolwork etc.
  6. Get Organized with Virtual Organizing. If you are self-motivated and able to do the hands-on organizing independently, this is a wonderful option to keep you accountable, productive and organized during this time. Many professional organizers are currently offering virtual organizing at discounted rates during this time.
Author: Naomi CookClutter Organizing Project Management Room Transformation Shopping Storage

Use What You Love

Organizing can be tough…scratch that…starting the process of organizing can be tough!  In my own personal organizing projects, and those of my clients, I will typically suggest doing one, or all, of the following strategies to make it a bit easier…and less painful too! 

Music – Music is a great motivator and can keep you moving and grooving while you are working on your organizing project.  

Scavenger Hunt – Doing a scavenger hunt can also be motivating.  I often suggest to my clients to do a search throughout their home for empty bins and baskets, or even repurpose said items.  This will not only save you money in the process, but time as well. Yes, I love browsing through the aisles of HomeGoods and The Container Store (probably just like you!), but that just delays the inevitable start.  

Shopping – If you really want to shop…like really, really…then find something that you love!  It could be a storage piece (if the room allows for it), pillow, or piece of artwork, etc., to incorporate into the room or area that you will be organizing.  It could be a huge flat screen TV for all I care! It doesn’t have to be expensive, just something that makes you happy and that you’ll enjoy looking at every time that you are in the space!  

For one of my next projects at my home, I will be reorganizing my jewelry.  While I was doing my holiday shopping, I came upon my IT.  Do you ever have one of those moments where you find the perfect thing, for the perfect place, for the perfect price?  Well, if you never have experienced that trifecta, I must tell you, it feels AWESOME!  My piece is shown in the picture above.  

I had tried several methods of organizing my jewelry over the years, but nothing had really stuck.  At first, I was using jewelry boxes with velvet lined drawers. Next came the stacker trays with individual spots for earrings, rings, necklaces, etc.  I’ve come to the realization lately though, that unless my jewelry is visible, I probably won’t wear it, and that’s no fun!  

If you take a closer look at my newfound treasure you will note the 6 hooks for necklaces at the base of the mirror portion.  Plus, the piece is tall enough, that longer necklaces won’t puddle and tangle. Additionally, the well at the base is perfect for smaller earrings or a watch or two.  I’d also previously found 2 small 3-tiered trays to compliment this piece, for earrings and rings. They are in turquoise, which is my favorite color too!  

When I start working on this project, I also plan to let go of and donate any jewelry that I haven’t worn in a long time.  Organizing is always easier when you start with less! I also plan to listen to some great music while doing it.  

Comment below if you have ever found a trifecta of your own and if it has helped you get organized in your home!

Author: Barb BermanClutter Downsizing Organizing Productivity Project Management Time Management

Do You Have an Extra 15 Minutes? It is Amazing What You Can Do!

There are times, I am sure, when you have an extra 15 minutes where you just want to sit, relax, and take a few deep breaths. There is certainly nothing wrong with self-care. However, self-care can also take on another form where you want to use those extra 15 minutes to get something done in your home or office. 

In my world, of course, it has to do with de-cluttering and organizing. There have been a couple of times recently where I took that 15 minutes with a client and myself to do just that.

A client of mine moved into assisted living several months ago. During one of our sessions, as I was helping her unpack and organize, I had some extra time. I went through one of her end table drawers in the living room and was able to recycle and trash 95% of what was in the drawer – old catalogs, old address labels, etc. Now, I could make room for other items that were important for her to have nearby in her new life.

In my own life, I love to travel. I always have travel articles and catalogues that I keep in an antique rice holder box (pictured above). When I started going through my collection, I was amazed at what I could recycle – articles and catalogs that went back to 2016. Since the box never looked like it was totally overflowing, I just kept putting more articles and catalogs in it. As with my client, I was able to recycle 95% of what I had stored.

This led me to think what we can all do in 15 minutes to maintain our organizational systems. Maintenance and persistence always seem to be a huge challenge in the organizing world. Developing a system or process is 1 part of the project. Another part is maintaining or tweaking what you’ve already developed.

Consider what you can do in 15 minutes. You never know what you’ll find unless you go through these areas:

  • Go through a junk drawer in your kitchen, bathroom, and/or bedroom and recycle, trash, shred, or donate.
  • Go through a section of your closet or a dresser drawer when you buy something new and recycle, trash, shred, or donate something old.
  • Go through a section of your closet or a dresser drawer when you haven’t bought something new and recycle, trash, shred, or donate.
  • Go through a file drawer, if you have paper files, and recycle or shred things you no longer need to keep.
  • Go through some bookshelves and box up books you’ve already read or have no intention of reading and donate to a local library.
  • Go through your medicine cabinet and dispose of medicines properly – do not flush down the toilet.
  • Go through your makeup and discard what is old.
  • Go through your spices and discard what is old.

On any given day, we all make choices in our lives as to what to do with our time. With those extra 15 minutes that you have, you could sit back and relax or go through an area of your home or office to see what you no longer need. What is your choice today?

Author: Robin StankowskiHome Office Organizing Paper Project Management Time Management Tips

Keeping track of your To-Do’s

Remember the Trapper Keeper days? And the 5-subject notebook? We all used them as students but why don’t we use them today? The concept is still the same, it’s just the subjects have changed.

To-Do’s: Instead of subject, separate your to do’s into broad categories (personal, business, church for example). Use a 3 or 5 subject notebook as your one place to store it all. Create a system to prioritize like highlighting or numbering. Don’t forget about those to do’s that you keep putting off. Mix these in with some of your urgent ones.

Projects vs. To Do’s: There is a difference. Projects are made up of a lot of to do’s. That’s why a project can seem so overwhelming and never gets done. Break up that project and add those to do’s to your list.

Notebook vs. Stickies: Is your desk or computer overrun by sticky notes? Use the divided notebooks to keep track of your to do’s/ideas/projects. Stickies should be used temporarily. Regularly transfer that information to the appropriate section of the notebook.  

There is no one way to keep track of your to do’s. Build upon the systems that are currently working for you. But take it one task at a time and be patient. Conquer a couple each day or set a time limit. And in today’s digital era, sometimes a good old notebook will do just fine. Just be sure that you don’t lose it because you can’t back it up!  

Author: Geri Chark FrankelDigital Apps Document Management Electronic Organizing Home Office Lists Organizing Productivity Project Management Receipts Tips

Quick and Easy Ways to Let Tech Help You

Photo by Oleg Magni on Unsplash

First, let me confess:  I am NOT what you might call an “Early Adopter” when it comes to technology. 

I need to know that an app/program has been around a long time, is secure and is fast and easy to learn and use.

Here are 5 tech tools that meet those requirements. Use them daily to free up mental clutter, to run on time with appointments and projects, and to help you access information quickly.

  1. Alarms on your smartphone: In the morning, as you review your plan/to do list for the day, set an alarm to ring at the point you need to gather yourself in order to leave on time NOT for an appointment time itself. You can add an additional alarm for when you need to be heading out your door.
  2. Calendar app on your smartphone: As you enter an appointment, meeting, occasion, etc., in your calendar, remember to use both alert options as reminders and set them at appropriate intervals.  For example, if the event is a party or birthday, you may want to set the first alert a week before, to allow yourself time to purchase a card and/or gift. The second alert can be for the morning of the event. 
  3. Evernote: Use it to do a brain dump of your things to do; record receipt; store your vital documents, medications list and other medical records, prepare for tax time, file client/business information, tame recipes, organize your clippings from magazines, and journal.  The possibilities are endless. You can keep photos, video, and audio files in it. This program synchs beautifully across your devices so you have this information at your fingertips.
  4. CamScanner (or Scannable): Snap photos of documents, receipts, clippings and other paperwork/labels et. al.  that you can then save as PDF files. You can send these directly into Google Docs, Dropbox, Evernote, a text message and/or an email etc. 
  5. Contacts:  The minute you get a new person’s details, take a moment and set up a contact!  Add key descriptions to help you locate that newbie at a later date. For example, if a friend tells you about the BEST landscaper in the area, after you enter the person’s name and company,  and mobile number and email address, add “Landscaper Recommended by (friend’s name) in the area where you recorded the company’s name. That way you will still be able to get that information should you forget the company’s actual name.  Use Contacts to enter usernames and passwords for accounts. (NOTE: make sure you have a 6-digit lock on your phone, as 4-digit locks are not secure enough.)

You will enjoy the benefits of a calmer daily routine and the ability to access information speedily if you take a little effort to use one or more of these tech tools!