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Author: Kelly GalfandOrganizing Uncategorized Virtual Organizing

Get Organized Virtually

Between The Home Edit and Marie Kondo, everyone wants to tidy up. Coupled with sheltering-in and working from home for months, the desire to live with less and deal with our messes has grown. 

Thanksgiving and the approach of more holidays add incentive to put our homes in order. “Getting organized” has become a need, not a dream.

For those who want the expertise, guidance, and support of a professional organizer, hands on help is still available. If in-person organizing doesn’t work for you, virtual organizing is an option worth considering.

Virtual Organizing is not new…

• Over ten years ago, Sheila Delson, co-founder of The Institute for Chronic Disorganization, coined the term Virtual Organizing (V.O.). She has since educated experienced organizers in the best practices and most successful methods for V.O.

In years past, V.O. had been limited by familiarity with zoom and other remote options. With so many adjusting to zoom school, virtual offices and FaceTime meetings, that tech barrier is (virtually) gone making V.O. much more accessible.

Obvious benefits of working virtually:

• Guidance on where to start

• Expert clarity for steps involved

• During this pandemic: it is a no-risk option for working together

Five bonus benefits of working remotely: 

Accountability so you’ll follow-through on each step

Access to resources and connections only your NAPO organizer can provide

Control over what your organizer sees…or doesn’t 🙂

  This may make it easier to focus on a discreet project before you’re ready to open yourself up to a whole room or house re-org.

Affordability V.O. sessions are typically shorter (1 – 2 hours long) than in-person appointments (which could be half or whole day commitments)  

Any progress you make will be 100% YOURS to claim

If you already have experience working in-person with an organizer, transitioning to a virtual partnership puts the emphasis on what you can do. That’s empowering!

Virtual options aren’t limited to a geographic location.

That said, there are benefits to working with someone local:

• When working with a local organizer, your organizing work can be virtual. Even so, you can still benefit from having your organizer collect items or run some errands, if they handle donations or resale of items.• In the future: post-pandemic, once you’re more comfortable, or when the scope of your project changes, you’d have the option to invite your local organizer in for hands-on organizing. It’s all about choices!

Author: Kelly GalfandEmergencies Family General Goal Setting healthy living Home Organizing Procrastination Productivity Project Management Time Management Tips

Stressed Spelled Backwards is Desserts!

While sheltering-in-place we’ve been spending a lot more time baking. And wouldn’t you know: Stressed Spelled Backwards is: Desserts!

I saw that catchy phrase after delivering my 5th batch of muffins in April. To avoid gaining the dreaded Covid-15 (think Freshman-15) I delivered Tupperwares to my neighbor, who appreciates my zero-sugar recipes.

With my last delivery of cranberry-sweetened pumpkin millet muffins, I wrote “sorry for dumping my stress-baked goodies on your doorstep.” She texted back “TY” with a link to  “Stress-baking is a real thing!”

My 3 favorite therapeutic benefits to baking:

  • On the surface, baking’s sweet “aroma-therapy” is a lift to the senses.
  • It’s a form of mindfulness forcing us to stay in the moment and be present.
  • Baking offers proof of progress; it lets us see a project through from beginning to end.

This “proof of progress” is where I want to focus. 

I don’t know about you, but I am:
•  losing a sense of what day it is
•  not as productive as I was before Covid-19
•  feeling less accomplished despite feeling almost as busy

So I reflected on the tools I used before Covid-19:

  1. Planning out my day the night before factoring in daily exercise
  2. Setting timers before ANY screen tasks and computer-related work
  3. Setting self-imposed deadlines
  4. Rewarding myself for meeting those deadlines 
  5. Taking breaks to free my mind and open myself up to creativity

Here’s why I’m returning to these habits:

  • Planning always makes me more efficient. When I predict how long something will take—I challenge myself to get it done before the time is up. 
  • Timers build in accountability for being “on” and give permission to be “off.”
  • Set self-imposed (and realistic!) deadlines: they offer us an amazing boost to our sense of self and inner confidence. They also give us a healthy look to the future and make us more aware of time.
  • Earned rewards are the essential “pat on the back” that we can gift ourselves. While all rewards should not be caloric, a little baking—no stress involved—can pay off.
  • Breaks are essential to productivity, healthy living, and…when else can we bake?

I can’t take credit for figuring out…stressed spelled backwards is desserts!

Author: Kelly GalfandCloset Family Home Organizing Productivity Time Management Tips

Shining a Light on Labels

As an organizer, I always follow my client’s lead and only suggest we work on areas THEY identify. Every once in a while, though, I notice an irritating situation that could easily be solved with a label. 

This scenario came up a month ago while working in someone’s dressing area: her space has a number of zones with specific task lighting tied to a central panel. 

As we were leaving the space, she went to turn off her make-up area light. Not knowing which switch controlled which light, she ended up flicking every switch, one by one, until she found the ONE she needed. Her heavy sigh told me this issue is chronic.

So we fixed her problem — right then and there.

Now, if you know the story of the cobbler whose kids went barefoot, you will understand that just because I see “problem areas” in other people’s homes all day, this does not guarantee that I am a ruthless problem-solver in my own home. 

Spoiler alert: not every shelf, bin or basket in my home is labeled!

Truth is, not every shelf, basket or bin NEEDS to be labeled. If it is obvious what it is and if no one is having an issue finding what they need, then there is no problem. But confusion breeds stress. 

That same day, I went home and noticed myself doing the same thing to two of our three kitchen switches. That’s when I decided to do for myself what I do for others! So I labeled our switchplate. It’s been a game changer. The only thing I had to tweak was what I called them; my daughter did not think “door” made sense so we revised the label and now everyone is happy.

Our kitchen is the hub of our home, but now that the weather is warmer, we are spending a lot more time on our front porch. 

Fast forward to the other day, when my husband texted me to make sure I turned off the front pathway lights. Our guests had stayed late the night before, and he didn’t want to waste electricity. In the daylight, I could not see if the lights were on or off… Couple that confusion with another multi-switch panel, and my stress level was rising. Without a partner to check the outdoor fixture’s bulb, it was more exercise than I expected so early in the morning. I figured it out on my own, turned the pathway lights off and did what any organized person would do: I labeled each switch. 

This time, my family approved of every label AND my daughter commented the next morning how helpful it was to know which switch controlled which hallway light. She had stayed up later than all — not unusual for teenagers — and knowing that we sleep with our door open at night to give our dog freedom, she didn’t want to wake us with a bright light at the top of the stairs.

My labels helped protect my investment of time, saved our daughter from waking us, and granted me an uninterrupted night’s sleep!

Think of where a label or two could help your household function a little better or brighter, or maybe even ensure a better night’s sleep for you.

Banish household confusion with a label or two; it’s illuminating!

Author: Kelly GalfandClutter General healthy living Home Organizing Room Transformation Small Spaces Storage Tips

Do Organizers Practice What They Preach?

If you’ve ever wondered, do organizers really practice what they preach?
I am here to say, YES! In my case, I follow 4 basic rules*:

1. Decide where things live
2. Return items to their “home”
3. Follow In One/Out One
4. Build routines around maintaining systems

The third rule, In One/Out One, is the least appreciated and most neglected by our clients, even though it offers the best defense against clutter build-up.

Here’s a personal story of how it recently went down in my house.

First you have to know that I LOVE citrus. Fresh lemon juice goes into every salad dressing. Fresh lime juice refreshes most fruit bowls. Many of my fish recipes require fresh lemon, lime or orange juice. So my juicer has been a staple in my kitchen. I love that it not only does a great job, it also attaches to a measuring cup – which makes it easy to know when I have enough.

Pictured below on the left, it had a primo spot in my most accessible gadget drawer just below my prep counter. Until…

My husband, an aspiring minimalist, bought me a new juicer. He had researched to get me “the perfect gift.” I was skeptical, even though for him to buy something it MUST be great. I could not imagine HOW anything could replace my beloved juicer.

 

It would have to at least be:
• super easy to use
• simpler to clean

Well, my new citrus press is all that AND bold and bright. In being so colorful — I smile every time I see it.

But it took me some time to let go of my trusted fave…2 weeks, in fact. I call it the testing time. Some “old” items deserve this reflective time.

Honestly, it took me a week to open the package and try the new “citrus press.” I felt like I was cheating on my trusted go-to.

Once, I tried it, I set an alarm on my calendar to remind me to “consider if keeping new juicer” and a few days later “decide if still need old juicer.”

When you replace something, even if you are committed to In One Out One, you don’t HAVE to let go immediately. But you must put a time limit on making your decision. (It’s too easy for items to stagnate, clog your drawers and attract more clutter.)

Since I was using these gadgets daily, it didn’t take long to know I was in love. As for my “old” juicer, it still has life left in it. My son is a decent cook at college — so guess who just inherited a new fave? 🙂 When he graduates, I will gift him his very own citrus press!

* Remember I said these were 4 rules that I think every Professional Organizer follows?
It’s true of any organized person.
• You don’t have to be a professional organizer to be organized.
• Some people are MORE organized than their organizer (GASP!)
Yes…it’s true. Not every organizer is the MOST organized person you’ll ever meet.
• Professional Organizers know how to help YOU solve your organizational overwhelms and clutter-crisis.

Author: Kelly GalfandClutter healthy living Holistic Holistic Organizing Tips

What does the ORGAN in ORGANizing do?

Everyone knows that our lungs are the major organ in our respiratory system, that our brain is central to our nervous system and that our stomach and intestines are partners in our digestive system.

How does that connect to organizing? Just look at the word: there is an ORGAN inside organizing!

Our bones — amazing organs within our skeletal system — form the structure of our bodies while they protect our internal organs. With the help of ligaments and tendons, our skeletal system allows us to move.

Let’s look at our households like our bodies — and see ORGANizing from an interdependent, systemic perspective:
• providing structure and support
• filtering toxins (clutter)
• creating space for nourishment
• allowing time to digest our days
• minimizing distractions

As the daughter of a D.O., the osteopathic approach always takes the whole person into consideration. Likewise, I consider the whole household when organizing.

 

On that note, let’s all head into 2019, protecting our:
• organizing time like our brains
• organizing framework as we maintain our posture
• organizing schedule as routinely as brushing our teeth
• and use our ORGANizing muscles to stay healthy!

Happy New Year

Author: Kelly GalfandClothing General Organizing Productivity Time Management Tips

Avoid “Laundry Overwhelm” with Time-Saving Folding Tips

As a residential professional organizer, I visit lots of homes. One household system that is quick to fall apart and overwhelm a person is LAUNDRY.

I have strong opinions on laundry:
• dark and light clothing should be separated (my children do not all agree)
• “laundry” is not done until it is all put away

You don’t have to share those views, but I see on a weekly basis how the “putting away” is where the system breaks down. Most of us are pretty good starting the laundry process. There is an obvious and inevitable external motivation to wash clothes when one runs out of clean socks or underwear. Many people are also decent at shifting the wet clothes over to the dryer. The widespread access to timers on our phones has made this step particularly easy for even the “follow-through-challenged.”

I see “laundry overwhelm” during the next 2 points in the system:
1) clean but not yet folded clothes that remain clean…until they get mixed with dirty clothes or buried under other stuff
2) folded clothes in baskets — when not returned to dresser drawers or closets they clog bedrooms and hallways and hold laundry baskets hostage creating a problem for dirty clothes who remain “homeless”

If we focus on these 2 connected steps along the process: 1) folding and 2) putting away and employ task batching, the process goes smoother.

Task batching is a way to manage time and perform tasks in sets where the same mental effort and physical energy is used to maximize productivity and streamline a process.

Even if laundry is not the most stressful task, any project you can simplify will free up your mind for the heavy lifting of life. If you’re a procrastinator, my suggestion to task batch your folding and put away steps is good news! It decreases the distance between start and finish and builds in lots of manageable size “loads.” More, but smaller tasks to quickly complete, offer the satisfaction of a job well done!

Task Batching will decrease laundry time and increase productivity!

Take this example of table linens – out of the dryer and onto a folding surface.

Task Batched Folding Steps would look like this:

• Sort clean laundry into categories: if you mix loads from a whole household, your first sort job will be by person, then by category of clothing (socks, underwear, shirts that fold, shirts that hang, bottoms, work out clothing, pajamas…etc).

Time-Saving Laundry Tips - Step 1: Sort

Step 1: sort into categories: this load broke down into hand towels, dish towels and cloth napkins.

• Prep each category so it’s ready to be folded (right any clothes that are inside out or button collars).

• Fold each category separately – meaning one category at a time – preferably on a clean and flat surface.

Fold laundry by category.

• Do all of your folding at once.

  • When you sort by category you are also sorting by location and your folded piles are easy to put where they belong.
  • Put each category away in its right “home”.

Task Batching to streamline your laundry process.

Step 2: fold each mini pile as its own category.
Our cloth napkins need to be ironed so they’ll stay on the ironing board.
The other 2 folded piles will go into their appropriate drawers in the kitchen.

Will task batching your folding process solve all of your laundry dilemma’s? No — but folding by category allows you to delegate small pieces of the project to even the youngest helpers and lets others take pride in the smooth running of the household if you’re lucky enough to live with people who will “volunteer” or as in our household, be volunteered to help 🙂