As the year closes, I am inspired to note some of the TOP Productivity and Organizing Tips that I personally used throughout the year that made the most positive difference in my daily life:
1. Do the hardest task first thing in the morning, before opening emails.
2. Completely clear off your desk area at the end of the day, so that the work space is clean and clear for the start of a new day.
3. Be clear on priorities so that when you feel “pulled in many directions” you can quickly and methodically generate a numbered “to do” list that sets the mind at ease.
4. Compartmentalize: accept that time and energy is limited; define how many hours each category of your life gets and make peace with that.
5. Use a small zip pouch in your purse into which you put receipts and other scraps of paper.
6. Listen, don’t interrupt: so much can happen when you hold a silent space while speaking with a friend, relative, client, co-worker. Getting to understand more deeply can lead to better success/solutions.
7. Set aside tasks that don’t require huge amounts of brain activity (e.g. laundry, opening mail, putting stuff away) to those times of day when good quality mental prowess is at a minimum,
8. Plan the week the Thursday before.
9. Pad your schedule: things take longer than anticipated and the Unexpected always happens. Wiggle room is imperative.
10. And most important: schedule in, as an event in my calendar, time out for self-care! Yup, even purely FUN STUFF!
I’ve made this list, I’ll be checking it twice… and every week to make sure I stay on a productive and healthy path in 2019. Wishing the same and A Happy New Year to All!
I used to think I was very clever whenever I advised people about gift giving for special occasions and holidays. I would always suggest that when selecting gifts for people who actually have material plenty to give beautiful “disposables.” I observed that wonderful self-destructive options abound: wines, beautiful candles, delightful oils, luscious baked goods and candies, elegant lotions, fancy soaps…You see what I mean. And they don’t last forever! What a great idea!
Then, I started to discover that many of my clients – people who were trying their best to de-clutter – were given so many of the very disposables I routinely suggested that I couldn’t imagine how many lifetimes would be needed to use up all these treasures. It is possible to overdo absolutely anything.
So, what to do?? Depending on the closeness of the relationships, perhaps some frank discussions are possible. Can your entire extended family happily agree to pool money and go somewhere really special? Would treating someone to a lovely dinner or show be a delightful novelty? Someone else might love a membership or a day at the zoo or a favorite museum. Maybe the whole family would chip in to hire a chef or caterer to create a marvelous holiday dinner, so no one has the stress of cooking, hosting, or cleanup.
This year, really think about and talk about your gifts. So many of us are truly overloaded with objects, but would benefit from a certificate for a manicure, a massage, dog-walking services, baby-sitting, or perhaps a lovely outing to a tea shop for a long talk with you.
There are also gift cards and certificates for companies where your friend or relative will truly benefit from some extra freedom to choose something they need. One of my clients was actually given a generous check made out to her Professional Organizer! Moved by the friend’s thoughtfulness, the organizer (me) gave the client extra time.
Especially in the midst of all the natural disasters surrounding us, would your loved ones be thrilled (and relieved) if you made a charitable donation in their honor?
You can see where I’m going with this: make this a year of thinking outside the box with gifts that don’t go in a box at all. The key to success with these plans is the gift of intimacy, your shared comfort in discussing your true preferences, ideas, and suggestions.
There are a lot of us who LOVE shoes. Why is that? Some shoes make us feel sexy or pretty while others feel like comfy slippers. They enhance our outfits and keep our feet safe. But when is “enough” more than enough?
WHO owns the most shoes? Statistics say the average man owns 11 pairs of shoes and the average woman 27 pairs. In my profession (and closet) I see more than that but 27 or under is a good goal to work toward.
WHY let go of shoes? To free your closet of congestion so you can see what you own and start to wear those previously hidden treasures. To make getting dressed less stressful. To save money because you won’t re-buy what you already own but can’t locate.
WHAT to let go of: The rule of thumb is to let go of shoes you haven’t worn in a year. The hardest to let go of are the attractive ones you love the looks of but that hurt. Or how about the ones you spent a lot of money on? There is no point in keeping shoes you won’t wear, even if letting go pulls at your heartstrings. Consider taking a photo of them but say good-bye. Let go of those old favorites that are too worn out to wear. Ask yourself: If I didn’t already own them would I buy them?
WHEN to purge: Get in the habit of reviewing your shoes (and clothes) twice a year when you’re switching out the seasons.
WHERE to dispose of unwanted shoes:
HOW to store: You’ll want to store similar types of shoes together (winter/summer and/or dressy/work/casual). You’ll want your shoes to be as visible as possible with what you wear most often to be most easy to access.
♪♫ Your shoes were made for walkin’ and that’s just what they’ll do♩♪
either by you or those in need!
It’s common practice for Professional Organizers to advise their clients to use their vertical spaces. Oftentimes, rooms are so jam packed with furniture and your 4 walls are like, hey…look up here…there’s all this great space! Take a picture of each of your walls and really see how much space is being underutilized.
Now, close your eyes and think of the magnetic surfaces in your home, like appliances, file cabinets and bathroom cabinets. You use their interiors for food, files and toiletries respectively, but what about their exteriors? Aha! They offer vertical spaces too! Remember learning your alphabet with those magnetic block letters and using your refrigerator as a surface for organizing words or to document your trips with
fun magnets? Bingo!
No, I’m not going to tell you to use those spaces. Besides, anyone with a Stainless-Steel refrigerator knows that they can’t use the front. Plus, I don’t want them to get cluttered up!
I first became intrigued by the idea of using metal surfaces for storage from a product named Grundtal (oh, those names!) from Ikea. It is a set of three magnetic spice tins. Designed to show what’s inside with a clear top, I thought of all the things that they could store aside from spices. There are the paper clips for your office, beads for crafters, and nails for your tool area.
So sure, there are magnet boards that you can buy to put such items on, but how about getting creative and creating one of your own! Try some of these other applications to get your stuff off surfaces and up on the wall!
Metal Serving Trays – Head to flea markets and garage sales, even thrift stores to look for these. To know for sure that they are magnetic, simply keep a small magnet in your pocket or purse and test it out. Spray paint your treasure in a color that you love and hang it up! Another idea is to frame the tray and use a colorful scrapbooking paper on the surface or wrap the tray taut in fabric!
Baking Sheets – I know what you are thinking…baking sheets are aluminum and not magnetic. True, however, with a coat of magnetic paint, it instantly becomes a magnet board! You take a regular cookie sheet, coat it with magnetic paint (available in a spray can) and it instantly becomes a magnet board!
Disclaimer: I have not tried the magnetic paint spray, so I’m not sure if it works. Reviews are mixed as to its magnetizing success.
The possibilities are endless with ideas of how to use these items for storage. Try them in:
…Your Entryway – using some magnetic caddies in various sizes for your sunglasses, your wallet, and a magnetic hook for your keys.
…Your Kitchen – using a small magnetic caddy for pens and note paper, invitations to parties (think one board for each family member) and of course for the above-mentioned spices in the Grundtal containers.
…Your Office – for inspirational pictures and quotes, your to do list, and small office supplies again in the Grundtal containers or ones like it.
…Your Bathroom – Listen up ladies! Look on Pinterest and use the search term “magnetic makeup organizers” and you’ll see a booming trend of using trays to hold makeup items vertical…genius! Glue those small disc magnets (from your local craft store) onto the back of products like powders, blushes and eyeshadows. For items like mascara, eyeliner and brushes, attach a small magnetic cup and store them there.
There is a myriad of other possibilities. Where would this work for you in your home?
We’ve all read books and articles about how to organize. I’ve even written many articles on what to do first, what to do second, etc. However, I’ve never written about what not to do. It seems counter-intuitive to write about anything negative, but sometimes we need to discuss this aspect about de-cluttering and organizing as well.
1. Don’t buy any organizing products until you see you what you actually need. You won’t know the answer to that until you finish de-cluttering and putting like with like to figure out the size of the product/container and where it’s going to go. Why waste your time buying something, not needing it, and then having to return it? You also have to remember where you put the receipt so you can return it and either exchange it for something that will work or just return it because you don’t need it.
2. Shop in your own home or office. Once you’ve finished de-cluttering and organizing, you will likely have something empty that will work to contain the items you have decided to keep. Think of the money you could save by using something you already own.
3. Stay in one area. Don’t jump from one space to another. If you do that, you’ll have spent hours all over your house or office and not get anything done. Let’s say you want to organize your living room and you find a hairbrush in that room. You take the hairbrush to the bathroom where it should live, and next, you start working on organizing your bathroom. Then, you find something that belongs in the bedroom, so you move to the bedroom. What’s the result? You’ve now been in 3 different rooms for the past several hours and haven’t gotten anything done in any of the areas. In this example, stay in the living room. If you see that something belongs in another room, put the item in a place near where that room is.
4. Don’t bite off more than you can chew. If you only have an hour, don’t tackle your 2-car garage. You may be able to work in a small area in the garage, but if you think you can get everything done in this small window of time, you may get discouraged and not want to continue when you have more time. Remember the SMART goals – specific, measurable, achievable, realistic, and timely.
5. Remove donated items and trash right away. You’ll be amazed at how you will feel and how much room you have when these items leave your home or office. It’s almost like a breath of fresh air. And, if you put them in your car to go somewhere, deliver as soon as possible so your car doesn’t become cluttered.
The answer is …. Sort of.
I don’t necessarily wear the EXACT SAME THING EVERY DAY, but yes, I have about 4-5 outfits that I wear ALL THE TIME.
Why do I do that?
As a business owner, mom and CFO and COO (and housekeeper and launderer …) of our household, I’ve got A LOT TO DO. So the last thing I want to waste my energy on is figuring out what the heck to wear.
So, my general formula is:
And that’s about it. There’s no magic formula. There’s no exact number of items. There are no rules.
Here’s a few things to try:
Pare it down
When you are at a stage in life where you’ve just got TOO MUCH TO DO, then DO LESS. Channel your inner Steve Jobs (black tee and jeans!), make one less decision, and kick your morning off right.