Ahhhh, can you hear it? Stop. Listen closely. Is that the sound of an empty house? Oh my goodness! Are you actually at home – alone? That’s right folks. The kids are back to school and that morning cup of coffee hasn’t tasted this good in almost longer than you can remember.
Thank you Fall for showing up – right in time to save us from completely losing any semblance of sanity! While you sit for an extra 5 minutes, enjoying the sound of silence and taking another sip-o’-joe, you may begin to look around.
What you are looking at is the aftermath of summer:
Amidst everyone else’s debris, there are some of your own items that need attention, yet it’s hard to know which and where they are. Here are 3 suggestions from a Professional Organizer and mom of three grown children:
Take these three small steps and enter Fall confidently prepared to harvest the rewards of the season.
One of my favorite productivity experts, Laura Vanderkam, published her summer fun list this week, and it spurred me to create my own list. She encourages us to make time for “effortful” fun, ie things that require a little planning. That way, we don’t whittle the summertime away, wishing we had done more when Fall comes around.
I also wanted to view our summer fun list through the lens of saving money. Using Julie Morgenstern’s 4D approach, I thought about how we could “diminish” something, ie find the minimum effective dose. For example, should we pay $150 to see fireworks at Longwood Gardens or watch them for free at the local high school? Do we need to do the Phillies or would a minor league Blue Rocks game be just as fun?
So, here goes … my summer fun list!
I’ve already done the work to schedule most of these things, so now I can just sit back and let the fun happen. Happy summer everyone!
My birthday is Ground Hog’s Eve (Feb 1st). That means I get a do-over for whatever New Year’s Resolutions I haven’t followed through with. I get to make new resolutions for what I want to change before my next birthday. But this year I decided not to make resolutions. I decided to set intentions instead.
Resolutions too often include words like “don’t, won’t or never.” Intentions are focused on the future and can be stated in the present tense every day. After my morning meditation, I frequently set an intention to be grounded and focused throughout my day.
Intentions can become habits. A habit is defined as “an addictive behavior that is hard to give up” but an addiction does not need to be viewed negatively. For example, I am addicted to my grandchildren. The more time I spend with them the more time I want to spend with them.
What would happen if I became addicted to new habits? To become addicted, the first thing I need to do is to explore how I will benefit from my new habit. In sales, we are taught that when we convey the benefit first, ask key questions that lead our prospect to reply “yes” or to nod their head affirmatively, the close will take care of itself.
In December I set an intention to allow more time to get places and not squeeze one more thing in before getting out the door. Then I decided I couldn’t wait until January to put this into action because rushing to get out the door was stressing me out and negatively affecting everyone around me.
It isn’t an intention anymore; it’s a new habit. The benefit of allowing myself more time to get places and get out the door on time is that I don’t feel stressed about forgetting something important or anxious about being late. I am more grounded and focused throughout my day.
Habits create different types of energy. Good habits create positive energy that flows. “Bad” habits create problems like clutter and disorganization; a stagnation of energy, productivity and efficiency.
As a Home Organizer I look for the cause of the clutter and chaos in a space and often I see it is because of “bad” habits like not processing junk mail or not breaking down cardboard boxes when they are empty. When I am finished with a client, I make recommendations to help them to create new habits that will keep the clutter from re-accumulating and will maintain the serenity that organization has created.
One of the biggest challenges in life is to walk your walk and talk your talk. I intend to do that starting now and not wait until New Year’s Eve or Ground Hog’s Eve.
As the year closes, I am inspired to note some of the TOP Productivity and Organizing Tips that I personally used throughout the year that made the most positive difference in my daily life:
1. Do the hardest task first thing in the morning, before opening emails.
2. Completely clear off your desk area at the end of the day, so that the work space is clean and clear for the start of a new day.
3. Be clear on priorities so that when you feel “pulled in many directions” you can quickly and methodically generate a numbered “to do” list that sets the mind at ease.
4. Compartmentalize: accept that time and energy is limited; define how many hours each category of your life gets and make peace with that.
5. Use a small zip pouch in your purse into which you put receipts and other scraps of paper.
6. Listen, don’t interrupt: so much can happen when you hold a silent space while speaking with a friend, relative, client, co-worker. Getting to understand more deeply can lead to better success/solutions.
7. Set aside tasks that don’t require huge amounts of brain activity (e.g. laundry, opening mail, putting stuff away) to those times of day when good quality mental prowess is at a minimum,
8. Plan the week the Thursday before.
9. Pad your schedule: things take longer than anticipated and the Unexpected always happens. Wiggle room is imperative.
10. And most important: schedule in, as an event in my calendar, time out for self-care! Yup, even purely FUN STUFF!
I’ve made this list, I’ll be checking it twice… and every week to make sure I stay on a productive and healthy path in 2019. Wishing the same and A Happy New Year to All!
NAPO Member, Jan Lehman shares her “10 Weeks of Productivity” during NAPO GO Month. #GOMonth2018
In order to be productive, it’s important to understand what productivity means at its roots. Over the next 10 weeks, we are going to define productivity by breaking it down into the 10 most effective actions practiced by highly productive professionals.
Before we start with this week’s topic, here are some basic productivity concepts to get you started on your path to a more productive workday.
Productivity is about quality and value, not quantity and volume.
Productivity relates to the accomplishments in your day that have meaning and purpose.
Productivity is about achieving an end result that possesses integrity and value.
Productivity is about maximizing your most important resources: Time, Technology and Talent.
Productivity is about giving you more time and energy for the people and activities in your life that bring you joy.
Over the next 10 weeks, we’ll take a deeper look into the following topics leading you to optimal productivity. Let’s get started!
WEEK 1: DEFINE YOUR ISSUES AND GOALS
Let’s face it. You’ve got issues. We all do. Whether you’re the CEO of a multi-million dollar corporation or a part-time employee of a non-profit organization, you have things that could be running more smoothly. Now that we have that out in the open, let’s figure out just what those issues are, and how they’re impacting your productivity.
Defining your issues isn’t as simple as it may seem. It’s easy to point fingers at the people and processes that slow us down, but are they the real problem? I recently had a client (we’ll call him Bob) come to me with an issue. His employee (we’ll call him Joe) had an email problem. Joe just couldn’t seem to respond to email in a timely manner. His inbox was always overflowing, and requests were piling up. Bob hired me to coach Joe on how to manage his email more efficiently.
After spending several hours of Joe’s day walking through email management efficiencies, I was enlightened to find that Joe knew perfectly well how to manage his inbox. Email wasn’t Joe’s issue. Bob had failed to define the issue.
After taking a step back and observing Joe carry on with the to-dos of his day, the issue became strikingly clear. Joe, like so many others, had a time management issue. It wasn’t that he didn’t understand how to keep his inbox tamed; he simply didn’t have the time and hadn’t made it a priority.
What did we learn about defining the issue?
A) Bob is a bad boss and should be demoted.
B) Joe is lazy and stupid.
C) Don’t assume the nature of an issue without investigating.
I hope you responded with C. Defining the issue can be just as much of a process as solving it, which is why this step is crucial. A wrongly stated issue can lead to even bigger problems, like hours spent on the wrong priorities, less revenue-impacting hours worked and even jobs lost.
We must become (or find others willing to become) explorers, observing the daily routine of ourselves and our employees, like cheetahs in the wild. Stand back, be quiet and let nature take its course. Amazing discoveries and insights are made at this stage, including defining the real issues.
GOALS AREN’T JUST FOR HOCKEY PLAYERS
Like defining the issues, discovering and mapping out clearly defined goals is an integral aspect of optimal productivity. Because there are numerous accessible resources on mapping out goals (think S.M.A.R.T goals), we won’t get into that now. Rather, I want to emphasize the importance of having a goal as the focus of each and every day.
Not only does having a goal force you to think about what your most important and impactful work is, but it also gives you a grand sense of accomplishment when you actually achieve your goal. Taking pride in your work and feeling a sense of accomplishment are significant characteristics of highly productive individuals.
WHAT’S TOMORROW’S GOAL?
Because I’m in the business of productivity, it would be intrinsically wrong for me to advise you to spend the first (and often the most productive) part of your day defining your goals for that same day. Instead, take a few moments at the end of your workday to identify your goals and priorities for the next day. These would be your short-term goals, like completing a particular project, responding to a defined number of emails or even just making it home on time to have dinner with your family or get in a good workout. Starting your day with a goal in mind, and not having to spend your most focused time deciding how to attack your workload is an immense time saver!
Ultimately your short-term goals will get you to your long-term goals. If your goal is to get promoted in the next 12 months, but you’re always behind on projects because your time is spent on meetings and email, you’re probably missing short-term goals. Taking the time to clearly define your goal for each day will lead you to accomplishing those long-term goals.
Of course, things happen and goals can shift and change as each day progresses. Don’t let that throw you off course. Take a deep breath and 5 minutes to re-evaluate what your plan of attack is.
As you work through defining your issues and goals, remember it takes time, but it saves more time in the big picture. Most importantly, don’t let your most valuable work fall to the wayside because of poorly defined or undefined goals and issues. Once the discovery is made, you’ll be amazed at how much more value and meaning will come out of your accomplishments and how impactful you can be!
The tragedy of life doesn’t lie in NOT reaching your goal. The tragedy lies in having NO GOALS to reach. – Benjamin Mays
Was one of your resolutions for 2018 to get more organized? If so, you’re in good company. Getting organized is among the most popular New Year’s resolutions.
Even if you didn’t expressly resolve to get more organized, you may have done so without realizing it via your other resolutions. This is because organization is key to success with so many goals.
Say for example that you resolved to spend more time with family, or achieve a fitness goal, or tackle debt. Being more organized means that you can gain time to enjoy family. Fitness goals are more attainable when you have fewer barriers between you and your workout – if it’s hard to find those workout clothes, it’s that much easier to throw in the towel and not work out.
If your goals are financial, an organized mail and paper management system can be like found money. You can pay down debt instead of paying late fees after you finally come across that overdue bill. Organization really is crucial to achieving most goals.
Resolutions are easy to make and all too easy to break. New Year’s resolution expert John Norcross found that 25% of us don’t stick with our New Year’s resolutions past the first week. If you are still on track with your New Year’s resolution, kudos! If not, now is the perfect time to reset.
Resetting your resolution may be as simple as breaking it down into small steps. Have you written down your resolution? If not, try that. People who write down their goals have been found to accomplish significantly more than people who don’t. It may be a matter of reworking your resolution so that it’s S.M.A.R.T. (Specific, Measurable, Achievable, and Relevant / Realistic, and Time-bound).
Change that involves organization can be hard for the best of us no matter what strategies we try. If this sounds like it applies to you, you’re still in good company. Consider that Benjamin Franklin made a chart of 13 “virtues” to which he aspired. Order was the one he struggled most with, according to the chart he included in his Autobiography. He would put a mark on those days when he did not achieve the virtue, and there are more marks for order than for any other virtue.
If you can relate to Franklin’s struggles, consider an option that didn’t exist in Franklin’s day: hire a professional organizer!