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Have you heard the term situational disorganization? What is it and how does it happen?

Situational disorganization is when an event occurs that we cannot control and we are not prepared for, causing our organizational systems to fall apart.

The cause can be as simple as returning from vacation to find that there is a flood in the basement. Everything needs to be moved or thrown out; the space needs to be repaired and workers are coming in and out. In the meantime, everything gets out of control. Sometimes a second crisis will come up, an illness, an elderly parent gets sick or needs to move…something that needs your immediate and ongoing attention. It becomes more than you can handle. Priorities need to be reassessed and action taken on the priorities. Sometimes your organization falls to the bottom of the priority list. Situational disorganization.

People will often blame themselves. They feel that they should be able to maintain their systems. Since it is situational, it is temporary. When the issue is resolved, it will be time gather your resources and get reorganized.

I have experienced this so many times, personally and with my clients. When my mother-in-law downsized at the same time I was moving, I ended up with a 20×17’ room full of furniture. I could have opened a store. It took a couple of months to sort through and decide what we were going to keep, sell and donate. Then we had to assign homes for what we were keeping. Situational disorganization.

When I broke my wrist earlier this year, I had limited use of my right hand and could not put things away. I would put items on a table, and as my mobility improved, I would put them away. This went on for about three weeks and there was a lot to put away. Situational disorganization.

Other causes of situational disorganization that I have seen are: a client being treated for cancer while undergoing a home renovation; people blending households; a business taking off before the owners were ready; a caretaker prioritizing a parent’s health, resulting in bags and bags of paper after five years of caregiving; a divorce resulting in depression and an inability to manage the home; and accidents leaving people physically unable to deal with day-to-day activities for a period of time.

This may be you. If it is…know and plan that when you get through the crises that led you here, you will get back to your familiar, organized world!

Organizing your beauty products will cut down on the time it takes to get ready in the morning and will start your day off on an organized, empowered note. Here are 12 easy ways to get started:

1. Keep only the items you use every single day in your medicine cabinet. Leave room for the basics like your toothbrush and skincare. At least that part of your routine can be simplified to just one product for each step, even if you have a million choices for color and finishing touches.

2. For beauty items that coordinate with your outfit or the season, like blushers, eye shadows, and lip color, group them together by category so you can see your choices at a glance.

3. Use clear acrylic drawer dividers or decorative boxes to hold groups of each makeup type in drawers or on shelves.

4. Use wall space by adding bins like those found in kitchens to hang utensils. Add magnetic or hook and loop (Velcro) fasteners to hang items in plain view on the back of the medicine cabinet door. The back of the bathroom door can offer even more storage space with the addition of a clear see-through shoe pocket organizer.

5. The under-sink space is super-high value real estate. Use a 2-tier sliding organizer to make use of all the room under your sink, and to reduce spills and messes.

6. Minimize the amount of beauty product in your tub area. Find a shampoo and body wash that the whole family enjoys using rather than tripping over multiples.

7. Most tubs don’t have much built in storage. Add racks that hang over the shower head and offer 2-4 shelves to hold beauty products and gear. Or suspend another shower rod on the inside back wall at eye level to hold baskets that can hold even more beauty items or bath toys.

8. The 80/20 rule applies to most beauty products. We usually use 20% of our products 80% of the time, and most products get used barely at all. Decide which items are your favorites, and pack the rest away for a month. If you don’t go back into the box to retrieve any of those items, you can probably do without them altogether.

9. Repurpose whenever possible. Use mason jars, wooden boxes that were original packaging for nicer beauty products, and small tin pails from the garden department to help you sort items together and make them look nice.

10. Even simple plastic bins from the dollar store can look great if they are in the same color scheme and labelled nicely.

11. Update your light bulbs. It’s hard to organize what you can’t see.

12. If you are updating your space, ensure there are plenty of drawers to store your beauty products in. Most basic vanities don’t come with drawers. With drawers, you can easily separate your beauty stash and keep your counters clear so you have room to prep each morning.

With being a mother of three boys, it comes as no surprise that we have a toy box ‘filled to the brim’ with LEGOs. That’s right, every color, shape, and size ever put on the market from 1998 until 2010. I have over 12 years of memories concealed in this toy box. So, when my boys suggested that we ‘get rid’ of the LEGOs, I admit that my heart sank a little bit. Immediately, I thought of the countless hours my boys spent imagining, creating, and building their creations and my constant amazement how these little blocks could hold one’s attention for so long. The actual toy box was my husband’s from his childhood. This in and of itself is a family ‘heirloom.’ So, does it make sense to discard this ‘treasure trove’ that I hold so dear? You would think that as a Professional Organizer it would be a ‘no brainer’…not so much.

Do I purge on a regular basis? Yes. Although it comes naturally to me, I do try and live what I so often preach to my clients. “If it is no longer useful to you, why not bless someone with what you are no longer using?” Well, every now and then, sentimentality wins out. I am as sentimental as the next person and treasure certain items dearly. That being said, every item cannot and should not fall under this category. So, how does one choose?

First, you should ask yourself if the item holds good memories and brings you joy. If so, find a spot in your home to enjoy this treasure. Over the years, I have been gifted with many items from family, but have only kept what is useful to me. Take for instance your grandmother’s china. Maybe you have another set of fine china that appeals to you. If this is the case, donate or gift your grandmother’s set to someone else.

Second, take your storage space into consideration when deciding on what to keep. It does not take long for clutter to accumulate, and there is nothing worse than living in a cluttered environment. Also, if you can’t find the treasures when you want to use them, why hold onto them in the first place?

So, you’re probably wondering if I still have the white, wood toy box. The answer is yes! While my boys obviously don’t partake in building with LEGOs any longer, I have had on occasion, certain visitors who have enjoyed them. Also, it is located in our basement that was once our ‘toy room’ but has since been renamed the ‘workout’ room. Every now and then I get a glimpse of the toy box filled with LEGOs and my heart swells with wonderful memories of ‘years gone by.’

Forget Google! Professional Organizers have a plethora of resources to share with you ranging from recycling centers to special events happening in your area. Here are my favorites:

Consignments shops

~The Attic, Manayunk

“Here at The Attic we aim to provide a fun and engaging environment while also offering advice on modern and vintage trends.”

4335 Main St., Manayunk, PA 19127

Phone: 215-482-0300

~Greene Street, Manayunk

“Since Greene Street opened its doors in 1997, we have been working to offer affordable fashion in a clean, organized, and modern setting.”

4313 Main St., Philadelphia, PA 19127

Phone: 267-335-5478

Donations

~The Salvation Army

This is a huge store which earned the nickname the “Pechin Street Boutique.”

4555 Pechin St., Philadelphia, PA 19128

Phone: 215-483-3340

~Colonial Neighborhood Council

“Colonial Neighborhood Council operates “The Well,” a thrift store offering a household items and clothing for adults and children.”

107 E. 4th Ave., Conshohocken, PA 19428

Phone: 610-828-6595

Recycling

~Best Buy

“Recycling Kiosks — Every U.S. Best Buy store has kiosks, just inside the front doors, to drop off ink and toner cartridges, rechargeable batteries, and wires, cords and cables, plastic bags and gift cards.”

~Whole Foods Market, Plymouth Meeting (the biggest & nicest store I have ever seen)

Recycle batteries, cork, plastic bags, Brita filters, yogurt cups & plastics #5

500 W. Germantown Pike, Plymouth Meeting, PA 19462

Phone: 610-832-0010

Events

~Household Hazardous Waste Collection

Saturday, May 30- Montgomery County Community College

340 DeKalb Pike (enter campus at 595 Cathcart Road), Blue Bell, PA 19422

~Paper Shredding

Saturday, August 15 (9am – noon)- Abington Junior High School

2056 Susquehanna Road, Abington, PA 19001

~Tire Collections

Saturday, June 6- from 9:00am – noon, Montgomery County Community College

340 DeKalb Pike, Blue Bell, PA 19422

~Finally, did you know about MedReturn Drug Collection Units? There is one at the Montgomery County Courthouse.

2 E Airy St., Norristown, PA 19401

Phone: 610-278-3000

Some restrictions and fees may apply. Ask the Professional Organizer you hired. They’ll know!

“I’m just a paper person!”  Do you ever hear or say that when it comes to keeping a calendar, to-do list, or records? I know I have been saying that for years, always preferring to collect my life and thoughts on paper.

The reality is, if we dare open our mind and heart to try something new, there are numerous apps for our phone that will truly make our life so much easier. Yes it does take a small investment of will and time to learn them, but in the end — I promise it is worth it.

To start my own journey in breaking through my paper comfort zone, I investigated the benefits of using a calendar app on my phone, instead of using a paper calendar. Below is my comparison chart showing reasons it might be worth making the switch. If you already embrace the paperless possibilities in today’s world, this may be the perfect article to pass on to a not-yet-tech-savvy friend!

Now it’s up to you to try a calendar app for yourself and move past the paper person persona! Challenge yourself to try it for a week, starting today, and see how it can revolutionize your life!

No Need to Hold onto Things for the Next Generation

When I give workshops, I am asked over and over again about what should be saved for children; if you don’t have children, you may be saving these things for friends or other family members. Many parents seem to think their children want what they have, so they hold onto items for when these children will appreciate these things. Items range from baby clothes to games to books to schoolwork to china to sterling silver and include tons of paperwork.

I have a client, with whom I have been working, whose father saved every personal and business record. He had checks from 1949 to the day he died. He had his and his wife’s medical records from the 1960’s (both of whom are now deceased), 8 estates that he had settled, and business records back to the 1960’s (including his stationery and business cards – from long retired positions). While everything was very organized and labeled, sorting through it has been a tremendous burden on his daughter.

Two 4-drawer file cabinets, one 2-drawer file cabinet, 2 desks, book shelves, and chairs had been used to store this paperwork. We are shredding and recycling 98% of these records. My client wants to go through everything to make sure there is nothing of value hidden away. We have talked about why her father would have saved all of this and cannot come to any satisfying conclusion.

Not only is there paperwork, but there are also items from grandparents and other relatives. Again, my client is going through all of this to figure out what she wants to keep and what she wants to donate or sell. Since her brother does not live in the area, she has to go through all these things by herself and save some things for him to go through, including his own items.

If you are saving things for your children/friends/other family members, please ask them if they want anything. If they say no, then either sell, donate, recycle, shred, or trash the items.  There is no reason for you to hang on to this stuff, unless you really want it. If it is packed away and not being used, and no one in your family wants the items, give them away now so someone else may really be able to appreciate them.

Also, keep on top of your paperwork — shred or recycle old records. Settling an estate can take a lot of time. You can significantly speed up the process by getting rid of paperwork and any unused or unwanted items now.

This type of activity will not be one of your more fun things to do, but it sure will save time and heartache in the future. The lesson my client learned from all of this is to purge and continue to get rid of those things now that she no longer needs or wants. What are you going to do now with your unwanted and unnecessary items and paperwork?