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Author: Naomi CookCloset Digital Apps General Home Organizing Productivity Recyling Seasonal Time Management

Summertime Organizing: Cool Down the “Write” Way

We are in the midst of a heatwave here in Eastern PA. Today for example is 97°, with a feels like temp of 106°…ouch! Not the most conducive weather for organizing, right?

Well, definitely don’t work in the garage, or the attic…basically avoid anyplace that isn’t close to air conditioning or where heat rises. That still leaves some great spaces throughout your home to work in. However, before you even start, grab some ice-cold water or your favorite cold beverage and sit down to write out some to- do lists.

Nothing fancy, a spiral bound notebook from your child that still had useable pages in it will do; you know that they’ll want something brand new for the next school year anyway! I bought myself a fun notebook from TJ Maxx (see picture), in my favorite color, to make it less of a chore.

Professional Organizing Tips

Prefer an app for your to-do lists? Trello is a fantastic app which lets you create endless topics (lists) and tasks (cards).

Start by writing the name of each room in your home on a separate page. The great thing about these lists is that they can be a summer and beyond project…no need to rush it! Next, start your brain dump, where you can write tasks to be done in each room. Write down what comes to mind and add more as you think of it. The tasks should be specific and therefore hopefully less overwhelming. It’s up to you to choose how many tasks you want to complete at a time!

For example:

Master Bedroom Closet Tops

  1. Make a first pass through the tops
  2. For tops that are not your style or don’t fit anymore, start a bag for donation
  3. For tops that are beyond repair (i.e. ripped and stained) and take to a fabric recycling bin like Planet Aid
  4. For tops that were expensive, start a bag for a consignment store

Do you have other things come to mind, that aren’t specific to a room? Write them down too! Getting too much junk mail? Look to catalogchoice.org and optoutprescreen.com. Getting too many spam calls? Try an phone app like, Should I answer?, with a cute little octopus icon, which turns green for a positive call or red, to know instantly if a call has received negative ratings, and block them on your phone! I know, I know, once a company is blocked by using one number, they will move to another, but every little block counts!

Pen and paper or app, the key to dissolving a cluttered mind is to write things down, so that you have space in your brain for more important things to think about, like what flavor of ice cream to get tonight!

Author: Geri Chark FrankelClutter Document Management General Paper Productivity Tips

What TO DO with old TO DO lists

While working with clients on managing their paperwork and filing systems, and/or time management/productivity we often come across very old (meaning over a year) TO DO lists.To Do lists and what to do with them.

Are YOU haunted by these? Know they are out there lurking to challenge and shame you? I AM!!!

Here are some thoughts to guide you as you contemplate your next move against these demons.

Option #1: Look at them

Pros:

  • They can serve as a reminder about some still very important priorities that may have fallen off your daily and weekly planners. Scheduling the tasks back in your life can get you on track to achieve your goals.
  • They can give you a sense of accomplishment when you note what DID get done.
  • They can give you a GOOD LAUGH at the things you thought were urgent.
  • You can see that the world did not end because you were not able to get to a certain project.

Cons:

  • Viewing what did NOT get done can make you feel frustrated or ashamed or angry.
  • You are using time that might be better spent on doing your top 3 high priority tasks as you know them TODAY.

Option #2 Throw them out

Pros:

  • You avoid any negative emotions that might arise
  • You are able to move on from the past and be in the NOW

Cons:

  • You might miss out on a learning opportunity. Insights you might gain include:
    • That there are simply not enough hours in a day/week/month/year to do what we all yearn to do.
    • Accepting the concept of limits can be liberating.
    • Our to do lists are sometimes not in alignment with our core values and/or abilities.
    • We might be trying to prove something to ourselves and/or others and that might not be a good thing.
    • Perhaps we are avoiding confronting something that could stir up uncomfortable thoughts and feeling.

My recommendation:
Take an hour or two off and, armed with a legal pad or journal, bring those lists to a coffee shop/library or other secret hideaway. Review them in a loving, self-accepting way. Jot down any thoughts that arise.
Then, like you would with the old tub of cream cheese that is festering in the back of the frig, growing green and black molds, TOSS the old to do lists out.
Onward to what calls to you NOW!

Author: Kelly GalfandClothing General Organizing Productivity Time Management Tips

Avoid “Laundry Overwhelm” with Time-Saving Folding Tips

As a residential professional organizer, I visit lots of homes. One household system that is quick to fall apart and overwhelm a person is LAUNDRY.

I have strong opinions on laundry:
• dark and light clothing should be separated (my children do not all agree)
• “laundry” is not done until it is all put away

You don’t have to share those views, but I see on a weekly basis how the “putting away” is where the system breaks down. Most of us are pretty good starting the laundry process. There is an obvious and inevitable external motivation to wash clothes when one runs out of clean socks or underwear. Many people are also decent at shifting the wet clothes over to the dryer. The widespread access to timers on our phones has made this step particularly easy for even the “follow-through-challenged.”

I see “laundry overwhelm” during the next 2 points in the system:
1) clean but not yet folded clothes that remain clean…until they get mixed with dirty clothes or buried under other stuff
2) folded clothes in baskets — when not returned to dresser drawers or closets they clog bedrooms and hallways and hold laundry baskets hostage creating a problem for dirty clothes who remain “homeless”

If we focus on these 2 connected steps along the process: 1) folding and 2) putting away and employ task batching, the process goes smoother.

Task batching is a way to manage time and perform tasks in sets where the same mental effort and physical energy is used to maximize productivity and streamline a process.

Even if laundry is not the most stressful task, any project you can simplify will free up your mind for the heavy lifting of life. If you’re a procrastinator, my suggestion to task batch your folding and put away steps is good news! It decreases the distance between start and finish and builds in lots of manageable size “loads.” More, but smaller tasks to quickly complete, offer the satisfaction of a job well done!

Task Batching will decrease laundry time and increase productivity!

Take this example of table linens – out of the dryer and onto a folding surface.

Task Batched Folding Steps would look like this:

• Sort clean laundry into categories: if you mix loads from a whole household, your first sort job will be by person, then by category of clothing (socks, underwear, shirts that fold, shirts that hang, bottoms, work out clothing, pajamas…etc).

Time-Saving Laundry Tips - Step 1: Sort

Step 1: sort into categories: this load broke down into hand towels, dish towels and cloth napkins.

• Prep each category so it’s ready to be folded (right any clothes that are inside out or button collars).

• Fold each category separately – meaning one category at a time – preferably on a clean and flat surface.

Fold laundry by category.

• Do all of your folding at once.

  • When you sort by category you are also sorting by location and your folded piles are easy to put where they belong.
  • Put each category away in its right “home”.
Task Batching to streamline your laundry process.

Step 2: fold each mini pile as its own category.
Our cloth napkins need to be ironed so they’ll stay on the ironing board.
The other 2 folded piles will go into their appropriate drawers in the kitchen.

Will task batching your folding process solve all of your laundry dilemma’s? No — but folding by category allows you to delegate small pieces of the project to even the youngest helpers and lets others take pride in the smooth running of the household if you’re lucky enough to live with people who will “volunteer” or as in our household, be volunteered to help 🙂

Author: Annette ReymanDownsizing Garage General Home Move Management Organizing Organizing Products Storage

6 Spaces to Organize When You Move In

You’re packing to move and you can’t believe you own this much.

“Where did all this stuff come from anyway? How did it all fit in here in the first place? I can’t believe how long this is taking and how many boxes we have! AAAaahhhh!!!!”

Moving

Well, it’s true. When we pull everything out of its storage space, we can see the volume of what we really have. And, for those things that haven’t been seen or touched in years: much of it is astonishing.

“Cans of hairspray? Wait. I haven’t bought hairspray in a can in at least 2…uh, 5…oh, I don’t know – better throw that out. How did these shoes get back here? Man, they’re dusty. And sort of misshapen. Well, okay very misshapen. Nevermind. Out! And, wait. Do we really have 6 new containers of black pepper? Six? I had no idea. This will last us forever!”

NOW is your chance!

You are moving into a new home. Whether larger or smaller than your last, it’s an opportunity to get organized – right from the start! Here are 6 spaces to set up when you move in so you can get and stay organized:

Spice Storage: There are so many options for organizing spices that there is really no reason you need to fight to find what you need, have bottles and jars falling out onto you as you reach behind, or repurchase multiples of what you already have. Sterline Deluxe Roto Caddy

  • Sterline Cabinet Turntable – not your average space-hogging Lazy Susan. I use it in my own kitchen!
  • Mountable Spice Rack – let’s you utilize wall space or the inside of a cabinet door.
  • Rev-A-Shelf Spice-Drawer Insert – if you have the drawer space, this is a convenient and user-friendly idea.

Pantry: DIY or go the extra mile and get pro-installation. A pantry organizing system will be a delight to your family today and a great selling point tomorrow.

  • Shelf Genie – products that are made to fit, professionally installed and guaranteed to last.
  • Container Store Solutions – want to avoid adding anything permanent? Shelf bins and door racks can do the trick.

Under Sinks: Either in the kitchen or bathrooms, under sink storage will make ALL the difference. Enjoy the control and say goodbye to yucky under-sink messes!

Shoes: The struggle is real. First decide where you want to store them (By the entryway? In a closet? Under the bed? In the garage?) Then, reign them in.Shoe Space Saver

  • Container Store Stackable Shoe Shelves – perfect for inside a closet.
  • Target Standing Shoe Rack – a little overwhelming for a bedroom but a great for solution for garage entryway.
  • Amazon Shoe Space Savers – these little devises will cut your need for space in half!

Bedroom Closets: If you are renting a home, you may want to save money and purchase some temporary solutions that you can take with you when you move out. For homeowners, installing built-ins is the way to go.

  • Closets By Design – Go for it and get it done right!
  • Temporary & Portable Solutions – Not ready to commit? Try something less permanent.

Storage Area: Before you go building columns and walls of heavy boxes stacked one atop another; stop and think. This is what got you into the last mess of storage chaos. Is there room for some shelving? Is there ceiling or wall space to be taken advantage of?

  • AtticTracPlus – quick and easy to set up. Makes attic storage usable!
  • Garage Sense – Use ALL the space your garage has to offer and get things out from under your feet!
  • Basement – Simple shelving will do the trick.

Make the changes and don’t look back. Move in and Move on.

Disclaimer: products in this post are in no way endorsed or sold by NAPO©
Author: Carrie KauffmanFamily General Organizing Shopping

Getting Organized…NOT Your Mother’s Wedding Registry

As a professional organizer, I have seen more than my fair share of wedding gifts…

But not exactly as you’d expect…

I see them years after the big day…

…in their original boxes,
…collecting dust,
…tucked away in a closet or in storage.

Think ice cream maker (sure, sounds super fun but…), bread maker, fine china, crystal…

In recent years, there has been a real shift in registry selections, a move from traditional household items towards experiences, accessories to fuel their hobbies and lifestyle while still embracing good old gift cards, but to new locales, services.

As a professional organizer, I LOVE that modern, engaged couples are choosing to pack their registries with low clutter or clutter-free options!

So how can you, as a newlywed, plan a better registry with functional (and fun) items you’ll use and love vs those that you won’t? Check out our practical tips to your best wedding registry.

3 Practical Questions To Ask When Planning Your Registry

Does This Make Sense With Our Lifestyle?
Think about your lifestyle right now, as a couple. Do you love to make elaborate meals together, entertain family & friends? Or are you a couple who orders Hello Fresh or prefers to eat out due to busy schedules? How necessary is an 8-piece professional knife set or a Cuisinart Dual Blade 8qt Mixer or the 10-piece mixing bowl set if you have a compact kitchen? Are you planning to start a family right away or is travel and entertainment on your immediate agenda?

Think about what fits your lifestyle as a couple. For example, my husband was a chef, in a previous life, so the kitchen tools we received as wedding gifts have been well-loved & well-used over the years! So DO register for what you love…whether it’s cooking or entertaining, camping or traveling!

If you’re already keeping your life simple, don’t clutter up your kitchen or other spaces with big bulky items you’ll use once or never at all.

What Do We Already Have?
If you and your soon-to-be spouse lived in separate homes before getting married, now is the perfect time to see what you already have for your new space. Put everything where you want it. You may find that your future spouse already has a brand new Kitchen Aid Mixer and a set of glass mixing bowls, so no need to register for them. Have extra towels? Set some aside for guests.

Now you’ll have a great idea of…

…what you’re missing or might need,
…what is on its last legs and needs to be replaced,
…what items are duplicates and can be donated or passed along to a friend.

Repeat this process in every room in your home – declutter, evaluate, and adjust your registry accordingly.

But make no mistake…merging households could require quite a bit of decluttering…definitely more so than starting from scratch.

What Would Our Future Selves Do?
Your wedding registry is all about your future, so fast forward…5, 10, 15 years…

Do you see yourself using that must have juicer?
Are those higher thread count sheets really a priority?
Do you really need a 6-slice toaster or should you opt for nicer everyday towels?
Will being married motivate you to make your own bread?
Will you ever really host formal dinners that require fine china & crystal?

As someone who has been married for 15 years, I can tell you that, over the years, we’ve donated at least half of our wedding gifts…for one reason or another. Remember less is more so don’t overdo it…but get what you love to make your house a home! Good luck!

Author: Danielle OBrienGeneral Organizing

Feeling Blessed

Starting my Professional Organizing business was one of the smartest moves I’ve ever made. It has given me the opportunity to travel to many different neighborhoods in the Tri-State area and then some; traveling to NY City and to Winston Salem. Once a month I find myself across the street from the beautiful Philly Art Museum and, at other times, right across from City Hall.

Professional Organizing in Greater Philadelphia

Meeting people from all walks of life, in diverse living arrangements and hearing their stories has been a gift to me. My clients include healers, artist, nurses, psychologist, equestrians, entrepreneurs, writers and Dragon boat racers. Over the course of seventeen years I have watched children grow up and parents pass. I have organized their toys and helped plan for funerals.

Every day I am in a different situation.

This week I organized paperwork for my very first client and, on another job, found myself building shelves in a garage – yes, it was cold! I have clients who love to buy clothing – luckily I have retail experience and love to organize closets with all the new arrivals.  Some days I am organizing kids toys for young families and, at other times, I’m clearing a basement that is packed solid with everything you can imagine. Yesterday I worked in a business office organizing their promotional materials. I have a close relationship with some of my clients. We sit, talk, laugh and eat while organizing or processing paperwork.

I am often cold or hot, dirty from dust or watchful of the occasional critter – including the family dog eating my lunch. And yet I say it is the perfect business for me. It’s a service I am giving to families and individuals who just need a helping hand keeping their spaces neat, clean and organized. Together we come up with the best solutions for their life & work style in their spaces.  It’s not unusual for me to say “I was dreaming about this room last night and I have an idea”. Organizers are full of ideas and solutions. We have studied books, have taken classes, workshops and have supported each other when looking for remedies to make our clients comfortable, safe and happier in their homes.

I am so grateful for all the lovely people I have met over the years and excited to meet new people I can help in the future. If you have any interested in being of service to others I highly recommend this profession. I have gained so much from my clients and every day I feel blessed for this wonderful opportunity.