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“Help! I can’t stand it anymore! My office is a disaster. Papers are piled everywhere. I don’t know where things are. I don’t know what supplies I have until I run out. My bulletin boards have announcements for events that happened two years ago attached to them. I’m behind on my work, and I hate being in my office. My life is a mess!”

“Was this a phone call I received from a potential client?” you may ask. No. This is what I said two weeks ago when I felt like I was drowning in paperwork, and my life was a mess. “But wait,” you exclaim. “You’re a Professional Organizer. You know how to organize stuff. Why can’t you just organize your office?” The answer is that even we, who are experienced and proficient organizing other people’s things, sometimes cannot do it for ourselves.

Every morning I would walk into my office with incredible determination. “This will be the day that I finally and completely organize my office and my life!” But when I walked into my office, something happened. I looked at the piles of paper and the disorganization, and I became paralyzed with dread.

It doesn’t matter whether the area that is disorganized is an office, a kitchen, a bedroom or a play room. Sometimes it just feels as though as much as you really, really want to get organized, you’re just having a hard time doing it. So I asked myself what I would tell a prospective client if they called me with a similar situation.

1. Just because your (insert name of area here) is disorganized, it doesn’t mean that your entire life is a mess. Remember, you can gain control over the disorganized area.
2. Set aside a time that you want to do some organizing. Find a timer (a kitchen timer or one on your cell phone works well). Set the timer for five minutes. Yes, I realize that’s not a whole lot of time and that you won’t get a whole lot of organizing done, but it is a manageable period of time to start the process.
3. Choose a very small section to work in. Remember, you only have five minutes.
4. Get rid of the easy stuff first. You know, the stuff that is out of date, moldy, torn, or the thing you just never really liked anyway. Take these items and either recycle or trash them.
5. By now the timer has probably gone off. If you are on a roll and you don’t mind going further, set the timer for another five minutes. This may seem like an arbitrary amount of time, and it is, but I have found that five minutes of doing almost anything seems easy.

But what do you do if you can’t get yourself to commit to tackling that cluttered area for even five minutes? Take a tip from a professional who has been-there-done-that. Either call a friend who is nonjudgmental and willing to help or call a professional; which is what I did. I figured that if I call a doctor when I’m sick and go to the dentist when I have a toothache, I should call a professional organizer when it feels like my (insert name of area here) needs organizing. What about you? Take just 5 minutes and call for help. Now? Yes! If not now, when?

Recently, as I was sitting in my office, I heard a loud thunk on my front porch. When I went to investigate, I saw that I had two new phonebooks (of the paper kind). When was the last time I had used an actual phonebook? It got me to thinking.

Usually, when I am in my office, I have access to the internet, and it is easier to just search on-line for the information that I want. If I am out of my office, I have my handy cellphone with all the bells and whistles that allows me to search for almost anything I want, anywhere I am, at anytime I wish. But…

Last week, I was in need of a personal phone number. I knew the person’s name and where they lived (or at least I thought I did). Easy, I thought. I pulled up “white pages” on Google and searched for the phone number of the person. I got all sorts of information and numerous listings but no phone numbers. If I wanted more information, I had to pay a nominal fee. NO WAY! I tried several different sites and still came up empty handed. Then a light bulb went off in my head. If memory served me correctly, I had an old phonebook sitting in the buffet drawer. Granted, it was four years out of date, but maybe… Down to the dining room I raced, opened the buffet drawer and EUREAKA! There it was. Let’s see… D…. Do… Down… yes, there is was – “Martha Downing” on Pine Street with a phone number! Twenty minutes searching the internet. Less than three minutes looking in the phonebook. Hmmmm. The expediency of technology? Not always.

It is different if you are seeking the number for a business but, even then, you should weigh all your options and determine if you truly need a paper phonebook or if the internet serves you just as well. For a great article read 5 Things You Need to Know to Avoid Wasting Phone Books and then decide. Just remember, if you do opt for the paper phonebook, when the new one arrives, be sure to recycle the old. Happy searching!

Your child is at summer camp. If it’s a day camp, he or she has been bringing home art projects galore. What on earth do you do with them?

While you are undoubtedly proud of your child’s work, now is a great time to decide which papers and projects to keep (or not). Decide with your child ahead of time an appropriate number of pieces that you are going to keep. Be flexible. If you find one or two over that number, don’t worry – but you probably should not keep all of them!

Have your child choose which pieces of artwork they would like to display.  Turn them over and put your child’s name and the current year’s date on it. String a piece of fishing line between two hooks on a wall. I recommend Command Hooks which do not damage walls and are easy to apply (and remove). Find some colorful clothes pins (can often be found at a dollar store) and clip the artwork to the line. You now have created a rotating art gallery.

What to do with the artwork or papers you are not yet ready to toss? Again, label the reverse side with your child’s name and the current year. Find an appropriate size box that will fit the size papers you have that is preferably not more than 5” in height. Place all of the “keep” papers in the box. On the very top of the pile of papers, put a page with the following information on it:  his or her name and the name of the box (Camp Memories / Artwork by…)  and the year. Encourage your child to draw a label for the front of the box. Store the box away either on a closet shelf or under the bed.

Next year, repeat the process but first, sort through the prior year’s camp artwork. Are there some in there that are no longer as precious as they seemed last summer? It is ok to get rid of them (as long as you both agree). Add to the top of the pile this year’s collection and top it with your child’s name and the current year.

You now have a jump start on the school year…a way of displaying your child’s art and papers that will undoubtedly collect in the bottom of his or her backpack throughout the year. Just repeat these steps throughout the year and you will have the continuation of a great memory box.

Last week, my partner Naomi, and I traveled to New England to visit family. It was her brother’s 50th birthday and there was a surprise party for him. I also have family in Massachusetts and looked forward to seeing folks I have not seen in too long. It was going to be a short trip by car… only 5 days (including the two days of travel time).

Now, I need to confess, I do not usually travel lightly – especially when we
have a station wagon with a large cargo area in it but since it was such a short trip, we decided that we would not need much. And so the packing began.

What I already knew (and actually followed this time)…

• I really do spend most of my time in one or two comfortable pairs of pants (no need to bring more).
• Pack items that you can mix and match. Sometimes you wake up and just don’t like what you had planned to wear. It is nice to have a choice without bringing extra stuff.
• Check to see if there are laundry facilities in the place you are staying (or a nearby Laundromat) so that if you do spill something on an article of clothing you wanted to wear again, you can launder it quickly.

Things I should have known but just learned…

• Bring a flashlight for each person to have by their bedside. Our hotel had a power outage and finding the bathroom in the middle of the night without bumping into the furniture was a challenge (especially since the one flashlight we brought was still packed in the suitcase and the batteries died after 3 minutes of use!) The flashlights can be small and fit on a keychain (or most cell phone screens light up when turned on or have an app for a free flashlight).
• Before leaving home, check all batteries to make sure they are charged and working. This applies not only to flashlights (see above) but also cameras, phones, tablets and any other gadgets you bring.
• Before packing all those gadgets, ask yourself whether you truly need to take your laptop, a tablet, cell phone, portable dvd player, gps, and… or will one or two items do the job of many?  Besides, if you are on vacation, shouldn’t you leave the work at the office?
• If your phone or tablet does not have an alarm clock feature, bring a small battery-operated travel one with you (especially if you have to wake up at a certain hour).

Traveling lightly can be a challenge for some people (ok, I include myself in that category) but one of the most important things I learned is that it is an incredibly long way to carry multiple (heavy) bags up or down four flights of stairs when the elevators don’t work. Plus, unless you are visiting the wilds of Labrador or the back trails of the Appalachian Mountains, most places have stores where you can buy almost anything you left behind and can’t live without… like flashlights or batteries!